Administrative Assistant - Japanese Language

Administrative Assistant - Japanese Language at Global Trading Company Administrative Assistant - Japanese Language at Global Trading Company in Harwood Heights, Illinois Posted in 1 day ago.

Type:

full-time

Job Description:

About the Company Prestigious Global Trading Company located near O'Hare Airport is seeking a proactive and detail-oriented Administrative Assistant to support the General Affairs function in their Chicago office. This role plays a critical part in ensuring smooth day-to-day operations, supporting Japanese expatriates, and coordinating office-wide services. As a multi-functional role, it offers broad exposure across office administration, facilities coordination, and cross-department collaboration, making it an essential part of the office's success. About the Role This role plays a critical part in ensuring smooth day-to-day operations, supporting Japanese expatriates, and coordinating office-wide services. Responsibilities Expatriate Support - Support onboarding and offboarding processes for Japanese expatriates, ensuring a smooth transition into and out of the U.S. Administrative, Facilities & Mailroom Support - Support daily administrative operations, including document preparation, filing, and general office coordination. Coordinate maintenance and management of company vehicles and support general facilities-related needs. Manage mailroom operations, including mailbox pickup, distribution, and outgoing shipments (e.g., FedEx). Office Supply & Inventory Management - Order and manage inventory for office supplies, coffee, and refreshments to maintain a well-functioning office environment. Office Expense Payment - Handle office-related payments, including submitting payment requests to the Accounting department and settling expenses through the internal system. Event Support - Assist with planning and coordinating company events, including holiday parties, outings, volunteer activities, and company house events. IT Coordination - Serve as a liaison between company's IT Helpdesk and Chicago office staff, facilitating effective communication and issue resolution. Qualifications Associate's degree required; bachelor's degree preferred. Proficiency in Microsoft Office / Microsoft 365; being IT-savvy or comfortable with technology is highly preferred. Required Skills Valid driver's license. Strong organizational, communication, and interpersonal skills. Ability to multitask and prioritize effectively in a fast-paced environment. Fluency in Japanese (spoken and written) and strong understanding of Japanese business culture are preferred. Previous administrative or office management experience preferred. Preferred Skills Fluency in Japanese (spoken and written) and strong understanding of Japanese business culture are preferred. Previous administrative or office management experience preferred. Proficiency in Microsoft Office and comfortable with Technology.

Physical Requirements :

able to handle relatively heavy office supplies such as a box of copy paper and a case of bottles of water.