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Office Assistant
Job
Robert Half
Hinsdale, IL (In Person)
Full-Time
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Job Description
We are looking for a dependable Office Assistant to support front-desk operations and help create a welcoming experience for visitors in Illinois. This Long-term Contract position is a strong fit for someone who enjoys balancing customer interaction with administrative coordination in a detail-oriented office setting. The assignment is expected to begin in mid-June and includes onboarding time with the current team member to ensure a smooth handoff. Success in this role requires strong organization, clear communication, and a service-minded approach to daily office activities.
Responsibilities:
- Welcome patients and visitors courteously, ensuring each person has a positive and organized check-in experience.
- Manage incoming phone calls, respond to routine inquiries, and direct messages to the appropriate team members.
- Coordinate appointments and maintain scheduling accuracy while helping the office stay on track throughout the day.
- Perform general clerical support such as document scanning, record handling, and other front-office administrative tasks.
- Prepare the reception area before daily operations begin and help keep the workspace orderly and presentable.
- Work closely with staff to support smooth day-to-day office functions and address administrative needs as they arise.
- Complete assigned tasks with care and accuracy in a busy environment where multiple priorities may need attention at once.