Administrative Assistant - Substance Use Prevention Provider (SUPP)

Administrative Assistant - Substance Use Prevention Provider (SUPP)

I-KAN ROE

Main Office - Kankakee, Illinois This job is also posted in I-KAN Regional Office of Education #32 Job Details

Job ID:

5669791

Application Deadline:

May 24, 2026 11:59 PM (Central Standard Time)

Re-Posted:

Yesterday

Starting Date:

Immediately Job Description Qualifications (Preferred) Degree in Education or Business Administration or related field (or equivalent experience) Experience in teaching or classroom management Experience in administrative or office support roles Strong organizational and data management skills Attention to detail and accuracy Ability to manage multiple tasks and deadlines Google platform knowledge and experience (gmail, calendar, drive, forms, sheets, docs, etc.) Reports to: Life Education Center Program Director Position Summary The SUPP/Administrative Assistant will divide their time among school based prevention program implementation and providing essential operational, financial, and program support to ensure efficient day-to-day functioning. This role includes a focus on prevention program support and data management, documentation, financial tracking, and coordination of internal processes and logistics. This is an office or school setting environment. Hours should typically be 8:30-3:30 but can be dependent on school schedules. This position needs to be available between 7:00 am - 4:00 pm including some nights and weekends. Performance Responsibilities 1. Administrative & Financial Support Process and organize invoices. Assist with budget tracking. Maintain expenditure records. Support financial documentation and reporting. Assist with data entry and grant reporting including weekly and quarterly reports. 2. Office Operations & Organizational Support Maintain internal documentation and records digital and physical filing systems. Ensure accessibility of files and materials. Respond to emails, calls, and inquiries. Serve as a point of contact for staff and partners. Support internal communication and coordination. 3. Event, Outreach & Program Support (Logistics-Focused) Assist with event planning and coordination - including school schedules. Support event setup and takedown. Coordinate logistics and materials. Coordinate program incentives and any donation/gift cards Be available for school schedule and community event needs, including early start times (7:00 a.m.-4:00 p.m. or evenings and weekends). 4. Classroom Instruction & Program Implementation Support and/or deliver

LEC K-5/6

lessons in schools. Implement TGFD lessons as needed. Ensure lessons are delivered as scheduled and aligned with objectives. Assist with Youth Advisory Council (YAC) Meetings and events as needed. Be available for school schedules, including early start times (7:00 a.m.-4:00 p.m.). Attend all required training. 5. Communication Campaign Material Distribution Distribute prevention campaign materials throughout assigned territory. Coordinate timelines with staff. Track and document distribution locations. 6. Professionalism, Organization & Team Support Maintain organized workflow and priorities. Communicate clearly with team and leadership. Adapt to changing needs and deadlines. Support team operations as needed. Physical Requirements Lift up to 20 lbs. Speak for multiple hours. Perform physical activities including standing, walking, lifting, running, and climbing.

Salary Range:

$30,000-$32,000, 188 total days mid-August to mid-June.

Benefits:

I-KAN Employee Handbook

Position Type:

Full-Time Job Requirements