Secretary I

Job Posting:

Notice of Vacancy It is the intention of the Thirteenth Judicial Circuit Probation Department to fill a vacancy in the following job classification.

Job Classification:

Secretary I Location:

Bureau County, Princeton Department:

Thirteenth Judicial Circuit Probation Department, 700 S. Main Street, Princeton, Il 61356

Hours of Work:

Monday through Friday 8:00 am to 4:30 pm

Wage:

$17.75 hourly Position is: Full Time, Bargaining Unit, LaSalle County Benefits package See Job Description for Duties, Minimum Qualifications and Physical Demands. Interested persons should apply by submitting Cover Letter, Resume, copy of LaSalle County Application and unofficial Transcripts to: Thirteenth Judicial Circuit Court Services C/O Susan Dobbs Director of Probation Services 119 West Madison Street, Room 404, Ottawa, IL 61350 LaSalle County Application http://www.lasallecounty.org/employment/ o Must be filled out completely o Employment History, Be Sure to mark current/past Employers may be contacted All applicant finalists will be subjected to a criminal history check, drug test and must have a valid

Illinois Driver's License Application Deadline:

Open until filled LaSalle County Job Description Job title:

Secretary I Work Location:

Bureau County Courthouse, Princeton Division/Department:

Probation and Court Services Reports to:

Administrative Assistant Employment Classifications:

Salary Grade:

____  Full-time  Part-time  Exempt  Nonexempt Current Employee holding position is:  Salaried  Hourly ___________________ 

Bargaining Unit Essential Duties and Responsibilities:

The primary responsibility of this position is to assist in the coordination of the various activities of the department. Process mail Maintain an orderly filing system Prepare general correspondence as required Assist Administrative Assistant to maintain a proper supply of office supplies (Bureau/Grundy Counties) Operates various office equipment (computer, copier, scanner, fax machine, etc.) Perform receptionist duties. Handle wide variety of inquiry calls i.e., Circuit Personnel, related Agency Personnel, Counties and States, etc. Handle all correspondence and draft letters for Director of Probation Services, Supervisors and Probation Officers Completes statistical information as required by Judicial System, A.O.I.C., etc. Greet Clients and visitors to the department and direct to the appropriate person/department Prepare and track Vouchers for bill paying Prepare reports as required Provide Clerical services to all officers of the Probation Department Attend required continuing education and county mandatory training sessions Fill in at other circuit counties probation departments as needed Computer Input Perform other duties as required or assigned Performs all job tasks within the rules and guidelines of the County's Safety Policy and Procedure Manual Respond to emails from Circuit Clerk Education and/or

Work Experience Requirements:

High school Diploma required. Coursework in General Office Machines, Bookkeeping and Typing a plus. Must be able to operate office equipment and have experience with Microsoft office programs. Excellent verbal and written communication skills, including ability to effectively communicate with internal department and externally with governing agencies and media. Ability to follow direction and work independently.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires sitting (5-8 hrs.), standing/walking (4-6hrs) and constant use of the hands and fingers for typing/keyboarding. This position may experience occasional standing, walking, lifting, reaching and grasping and repetitive movements. Defined Light Work May require exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Close visual acuity required to perform activity such as preparing and analyzing data and figures; viewing a computer terminal.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Most activities are performed indoors in an office setting. While performing the duties of this position, the employee is subject to normal consistent temperatures. The noise level in the work environment is moderate. This job description is intended to describe the general nature and level of the work being performed by the person in this position. Principal duties and responsibilities are intended to describe those functions that are essential to the performance of this job, and "other" duties and responsibilities include those that are considered incidental or secondary to the overall purpose of this job. This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job-related duties or tasks as requested by management. All requirements are subject to possible modification in order to reasonably accommodate individuals with disabilities LaSalle County reserves the right to modify, interpret, or apply this job description in any way the County desires. This job description is not intended nor should be construed to be an exhaustive list of all responsibilities, tasks, skills, efforts, working conditions, or similar behaviors, attributes or requirements associated with this position. The aforementioned job requirements are subject to change to reasonably accommodate qualified individuals with a disability. This job description is not an employment contract, implied or otherwise. Except as otherwise provided by a collective bargaining agreement or applicable law, all employees are at-will. This job description is not intended to void, replace, or conflict with negotiated union contracts. To the extent a collective bargaining agreement conflicts with this job description, the collective bargaining agreement shall supersede and/or modify this job description. I have read, reviewed and agree that this job description accurately reflects the position.

ACKNOWLEDGEMENT I

have read or had explained the essential duties, responsibilities and minimum qualifications of this position for which I am expected to perform. I have reviewed the essential functions and work environment characteristics and I understand them completely.

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Employee signature :

Date:

Supervisor signature:

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LaSalle County Benefits LaSalle County offers a well

• rounded set of benefits and compensation. The non-management work force is represented by three labor unions and receives compensation and benefits based upon bargained labor agreements. Salaries and benefits are competitive with other private and public sector positions. Employment benefits vary according to full-time and part-time employment status and between employee groups. Benefits
• Health
• We offer three health plans for you to choose from. Wellness Program
• We care about our employees' well-being. Take advantage of our wellness program services which features Well On Target thru our carrier plans as well as incentives and activities communicated throughout the year. Employee Assistance Program
• effective January 1, 2018 for all employees covered under a health plan. Vacation based upon years of service Paid Holidays
• we observe 12 holidays per calendar year. Sick Leave
• this is earned based upon working each full month, totaling 12 per year. Personal Leave
• We understand the necessity of taking care of appointments and personal events that may be during your normal work day, therefore we allow the use of a designated number of accrued sick days to be used during a calendar year. County Retirement plans
• We offer retirement plans coordinated with participation in IMRF. Life Insurance
• The County provides a term plan during your active employment years. Disability Benefits (eligibility via IMRF participation)
• This benefit is administered via IMRF and Human Resources. Optional Benefits
• Dental Plan Vision Plan Supplemental Life Insurance Deferred Compensation (IRS 457 Plan) Direct Deposit Health Savings Account HR/Pre-Employment Screening