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Front Office Coordinator
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Neff Accounting
Peoria, IL (In Person)
$52,000 Salary, Full-Time
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Job Description
Job Overview We are seeking a dynamic and highly organized Front Office Coordinator to be the welcoming face of our organization. In this vital role, you will manage front desk operations, coordinate administrative tasks, and ensure seamless communication across departments. Your energetic approach and exceptional organizational skills will help create a positive environment for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while supporting our team's daily functions. Responsibilities Greet visitors, clients, and staff warmly, ensuring a professional and friendly first impression at all times Manage multi-line phone systems, screen calls, and direct inquiries efficiently to the appropriate departments or personnel Handle scheduling and calendar management for meetings, appointments, and events using tools like Google Workspace or Microsoft Office Maintain organized filing systems, perform data entry tasks, and ensure accurate record keeping with attention to detail. Knowledge of Quickbooks is a plus. Assist with clerical duties such as proofreading documents, preparing correspondence, and managing incoming/outgoing mail Support office management tasks including supply inventory, equipment maintenance, and general administrative support Provide exceptional customer service by addressing inquiries promptly and courteously in person or via phone or email Requirements Proven experience in office administration or front desk roles with strong organizational skills Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools Excellent phone etiquette with experience managing multi-line phone systems and providing customer support Familiarity with QuickBooks or bookkeeping experience is a plus for handling basic financial tasks Strong typing skills with attention to detail for data entry and proofreading responsibilities Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment Join our team as a Front Office Coordinator where your enthusiasm and organizational prowess will make a meaningful impact every day! We value proactive individuals who thrive on delivering outstanding service while supporting smooth office operations. This position is paid and offers an engaging environment where your skills can grow alongside our organization's success.