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office assistant, administrative assistant
Job
Lucky Day LLC
Skokie, IL (In Person)
$42,000 Salary, Full-Time
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Job Description
Job Overview We are seeking a dynamic and highly organized Office Assistant, Administrative Assistant to join our team. This role is vital in ensuring the smooth operation of daily office functions, providing exceptional support to staff and clients alike. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to manage a variety of administrative tasks efficiently. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and energetic work environment. Responsibilities Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette Operate multi-line phone systems, handle incoming calls, and route messages accurately Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents Perform data entry and bookkeeping tasks using QuickBooks and other computer software to support financial recordkeeping Coordinate calendar management and schedule appointments or meetings using Google Workspace or Microsoft Office tools Assist with office management duties such as supply ordering, inventory tracking, and maintaining office equipment Provide customer support by responding promptly to inquiries via phone or email, ensuring positive interactions Proofread documents for accuracy and clarity before distribution, maintaining high standards of written communication Experience Proven clerical or administrative experience in an office setting is preferred Familiarity with QuickBooks accounting software and bookkeeping procedures is highly desirable Strong computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently Bilingual abilities are a plus, especially in languages commonly spoken within our community or client base Previous experience in office management or personal assistant roles will be considered an asset Demonstrated ability to handle multi-line phone systems, perform data entry accurately, and maintain confidentiality in all tasks Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive in fast-paced environments and are eager to contribute their skills. This paid position provides valuable experience in office administration while supporting our mission to deliver exceptional service every day.