Branch Administrator

Branch Administrator Davis-Houk Mechanical, Inc.

• 5.0 Urbana, IL Job Details Full-time $24.00
• $31.25 an hour 1 day ago Benefits Paid holidays Health insurance Dental insurance Paid time off Dependent health insurance coverage Vision insurance Retirement plan Qualifications Sage Filing Microsoft Office Construction administrative experience Office management Full Job Description Branch Administrator
• Paid holidays and time off, SIRA/Roth program with match, and employee major medical paid 100% by employer.

Davis-Houk Mechanical, Inc. is a full-service mechanical contracting firm, serving all of downstate Illinois. DHM is a leading provider of plumbing, piping, and HVAC systems for commercial, industrial, and institutional customers. The company has extensive experience in both design/build and competitive bid projects. In addition to construction operations, DHM has more than 40 service technicians providing repairs, new installation, and planned maintenance for residential and commercial projects throughout East-Central Illinois. Davis-Houk Mechanical, Inc. is seeking a full-time Branch Administrator. The ideal candidate will have strong customer service skills, be meticulous, and able to prioritize multiple tasks. The employee will be expected to develop strong working relationships with clients and become a point of contact for administrative inquiries. Applicants should have knowledge of Microsoft Office, familiarity with accounts receivable and accounts payable, past due reconciliation, and be excited to learn. Two years of office work and knowledge of Sage is a plus. The position is in person with normal working hours of 7:00 AM to 4:00 PM Monday through Friday with a 1-hour lunch. Work will include but not be limited to the following: General Administration

• Customer service duties; including greeting visitors, answering and directing incoming calls, and accepting service calls.
• Organization and maintenance of office services including copier/printers, phones, and office supplies.
• Accepting deliveries.
• Record keeping, filing, and database management.
• Assisting service technicians with permits, JULIE requests, and backflow test submissions.
• Processing client payments, including credit card payments by phone.
• Obtain mechanical and plumbing permits as requested by service technicians.
• Collaborating with clients to answer all invoice inquiries and ensuring timely responses to questions.
• Preparing and submitting payment documents including lien waivers and sworn statements. Payables Administration
• Sorting, reviewing, and entering A/P invoices.
• Working directly with the Accounts Payable Manager as required to coordinate tax exempt requirements for projects. Receivables Administration
• Executing monthly pay applications and preparing the required backup documentation.
• Preparing time and material invoices.
• Completing past due receivables reconciliation.

Competitive salary will be based on experience and skill level.

Benefits package includes:

• Seven (7) paid holidays
• New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, the day after Thanksgiving, and Christmas.
• Two (2) weeks paid time off each year (eligible after 90 days of employment). Three (3) weeks yearly paid time off after three years of service.
• Major Medical Coverage, including dental and vision
• Employee premium is paid 100% by employer, with optional employee paid dependent coverage.
• Retirement savings program
• Simple IRA or Roth with employer match up to 3% of base salary.
• Yearly employee/employer evaluations with eligibility for discretionary year-end bonus.

Davis-Houk Mechanical, Inc. is an equal opportunity employer. It is our policy not to discriminate against any employee or applicant for employment because of race, sex, color, handicap, national origin, religion, age, marital status, disability, status as a veteran or status as a Vietnam veteran, sexual orientation, gender identity, genetic information, or because they are or are perceived to be a victim of domestic or sexual violence, or any other category protected by applicable law. If you are interested in this position, please apply by sending your resume to . Thank you for your interest and we look forward to meeting you.

Job Type:

Full-time Pay:

$24.00

• $31.

25 per hour

Benefits:

Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person