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Administrative Assistant
Job
Robert Half
Warrenville, IL (In Person)
$43,680 Salary, Full-Time
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Job Description
We are looking for a dependable Administrative Assistant to support daily front-office operations in Illinois. This contract-to-permanent opportunity is ideal for someone who enjoys balancing receptionist duties, customer support, and administrative coordination in an office setting. The person in this role will serve as a key point of contact for visitors, members, and callers while helping maintain accurate records, organized files, and efficient office workflows.
Responsibilities:
- Welcome visitors, provide courteous assistance, and create a positive first impression for the office.
- Manage incoming phone calls, route inquiries to the appropriate staff members, and record messages when needed.
- Receive and process payments, issue receipts, and handle cash transactions accurately, including returning correct change.
- Support members and customers by answering routine questions, directing requests, and delivering attentive service.
- Maintain organized paper and digital records through filing, scanning, and archiving documents.
- Open, sort, and distribute incoming mail to ensure timely delivery within the office.
- Prepare large mailings by printing materials, labeling envelopes, and applying postage using office equipment.
- Assist with general administrative work, including data entry, email correspondence, and appointment scheduling as needed.