Office Coordinator

Office Coordinator at Mack & Associates, Ltd. Office Coordinator at Mack & Associates, Ltd. in Wood Dale, Illinois Posted in 3 days ago.

Type:

full-time

Job Description:

A dynamic and fast-paced professional services firm is seeking a highly organized, customer-focused Office Coordinator to own day-to-day office operations and help deliver a seamless, elevated experience for employees, clients, and visitors. This hybrid opportunity offers a salary range of $56,000-$68,000 and the chance to join a collaborative, team-oriented environment where professionalism, inclusivity, and operational excellence are deeply valued and actively supported. In this role, you will be a key contributor to keeping the office running smoothly-supporting administrative operations, coordinating workplace logistics, assisting with onboarding, and ensuring shared spaces remain consistently polished, organized, and welcoming. The ideal candidate is adaptable, detail-oriented, and confident managing multiple priorities in a fast-moving environment while bringing a positive, service-driven mindset. This organization offers a comprehensive benefits package including generous paid time off, wellness and professional development reimbursement programs, parental leave benefits, employee resource groups and mentorship opportunities, cell phone reimbursement, and a 401(k) plan with company match. Responsibilities of the

Office Coordinator:

Serve as the primary front desk contact by answering phones, warmly greeting guests, and directing visitors to the appropriate team members Keep common areas consistently clean, organized, and professional, including reception, conference rooms, kitchens, and shared office spaces Coordinate seamless meeting room preparation, including scheduling support, setup, refreshments, and post-meeting cleanup Manage incoming and outgoing mail, deliveries, shipments, and ongoing office supply and inventory needs Support office events, employee moves, workstation setups, and other workplace coordination initiatives Act as a key liaison with building management and external vendors regarding maintenance, repairs, cleaning, and facility needs Support onboarding and offboarding processes including badge creation, workstation setup, and preparation of new hire welcome materials Provide administrative and operational support to leadership while assisting with special projects as needed Qualifications for the

Office Coordinator:

Bachelor's degree preferred Minimum of 3 years of experience in office coordination, administrative support, or a similar professional environment Proficiency in Microsoft Office Suite; experience with CRM or document management systems is a plus Strong organizational and time management skills with the ability to manage multiple competing priorities Excellent written and verbal communication skills with a polished, professional demeanor Ability to thrive in a fast-paced environment while staying flexible, proactive, and solution-oriented Strong ability to work independently while contributing effectively within a team setting Highly dependable, detail-oriented, and proactive with strong judgment and discretion P-16