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Part-Time Administrative Assistant
Job
Robert Half
Carmel, IN (In Person)
Part-Time
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Job Description
We are looking for a detail-oriented Part-Time Administrative Assistant to support daily office operations at a manufacturing organization in Carmel, Indiana. This Contract to permanent opportunity is ideal for someone who enjoys creating order in a busy workplace, serving as a detail-oriented first point of contact, and providing dependable administrative support across a range of business needs. The role combines front desk coordination, office administration, and executive scheduling, with opportunities to assist in meetings, events, and company conference planning. Hours for this position are Monday-Thursday 9am-3pm.
Responsibilities:
- Greet guests and visitors, provide a welcoming front-office experience, and ensure sign-in procedures are completed in line with office security expectations.
- Keep the workplace running efficiently by monitoring office supply levels, organizing shared areas, and responding to routine operational needs.
- Process incoming and outgoing mail, including time-sensitive and overnight shipments, while maintaining accurate distribution and delivery coordination.
- Partner with building management and service providers to address facility-related matters and help maintain a well-functioning office environment.
- Provide administrative assistance through calendar coordination, meeting scheduling, and travel planning for leadership and other internal stakeholders.
- Create and assemble presentations, documents, and meeting materials using tools such as Microsoft PowerPoint and Excel.
- Coordinate logistics for internal meetings, special projects, and larger events, including conference support, room setup, catering, and supply arrangements.
- Assist with recurring administrative processes such as insurance renewal support, data entry, and other assignments requested by management.