Administrative Assistant

Hours:

7:00 AM - 3:30

PM Pay Rate:

$19.00 per hour Job Summary We are seeking a detail-oriented and organized Administrative Assistant to provide administrative support and help ensure the efficient operation of the office. The successful candidate will perform a variety of clerical and administrative tasks, including managing schedules, handling correspondence, maintaining records, and assisting staff and visitors. Key Responsibilities Answer and direct phone calls, emails, and other communications. Greet visitors and provide professional customer service. Schedule appointments, meetings, and maintain calendars. Prepare, edit, and distribute correspondence, reports, and presentations. Maintain filing systems, databases, and office records. Order and manage office supplies and equipment. Coordinate travel arrangements and meeting logistics as needed. Assist with data entry, document management, and record keeping. Support department projects and administrative initiatives. Process incoming and outgoing mail and packages. Ensure confidentiality of sensitive information. Perform other administrative duties as assigned. Qualifications Required High school diploma or equivalent. Proven experience in an administrative, clerical, or office support role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong written and verbal communication skills. Excellent organizational and time-management abilities. Ability to prioritize tasks and work independently. Attention to detail and accuracy. Skills Administrative support Calendar management Data entry and record maintenance Customer service Multitasking and prioritization Problem-solving Professional communication Confidentiality and discretion Working Conditions Primarily office-based environment. Standard business hours, with occasional overtime as needed. Frequent use of computers, phones, and office equipment. #portland