Sales Administrative Assistant | Full Benefits Included

Sales Administrative Assistant | Full Benefits Included Full TimeUSCASan Francisco

• United States14 days ago Opening Share 38 0 92 0 Industry
• Hotels & Resorts Role
• Secretary Level
• Staff Line level Department
• Sales and Marketing-PR Full Time Posted at: 15 May 2026

Last Date:

11 Jun 2026 Salary Details Competetive Salary Offered Job Description Description At Hyatt, we believe in the power of belonging

• of making people feel at home no matter where they are in the world.

We turn trips into journeys, encounters into experiences, and jobs into careers. Join a team that is making travel more human. Connected. Sustainable. Here, everyone's role matters. Opportunities are yours to shape. Your individuality is celebrated. At the heart of Hyatt is our shared belief that hospitality is more than just a job

• it's a career for people who care.

With our stunning California location, Embarcadero Center is literally at your feet. Our financial district hotel's newly renovated guest rooms and suites offer a sophisticated urban-modernist haven in downtown with superb amenities for a dynamic stay near San Francisco's Embarcadero. A multimillion-dollar renovation has transformed our Embarcadero Center hotel's spacious guest rooms and suites into sophisticated urban retreats, with inviting modernist style in a natural palette, the latest amenities and spectacular balcony views of the city or San Francisco Bay. The Sales Administrative Assistant provides essential administrative and coordination support to the Sales & Marketing team. This role helps keep the sales office organized and running smoothly by managing day-to-day administrative tasks, supporting client communications, coordinating site visits, maintaining sales systems and files, and assisting with reporting and collateral. The ideal candidate is detail-oriented, organized, professional, and thrives in a fast-paced, hospitality-driven environment. Key Responsibilities Administrative & Office Support Provide administrative support to the Director of Sales and Sales team, including scheduling, calendar management, and meeting coordination. Answer and route calls and emails professionally; support timely follow-up to internal and external requests. Maintain organized electronic and paper files (contracts, account details, Banquet Event Orders support documents, correspondence, etc.). Order and maintain office supplies; support general office organization and cleanliness. Sales Support & Client Coordination Assist with preparation of sales materials, proposals, contracts, and presentations (PowerPoint, Word, PDF formatting). Coordinate and support site inspections, client visits, and familiarization tours, including itineraries and internal notifications. Support client gifting, amenities coordination, and welcome materials as appropriate. Assist with group resumes, internal distribution lists, and departmental communication needs. Systems, Reporting & Data Accuracy Maintain accurate account and activity records in sales/CRM systems (e.g., Delphi, Envision, Opera, or similar-property dependent). Support data entry, tracing, and account documentation to ensure clean pipelines and accurate reporting. Prepare routine reports and trackers (pace, production, call volume/activity, room blocks, and other departmental reporting). Collaboration & Internal Communication Serve as a liaison between Sales, Events/Catering, Revenue, Front Office, and other departments to support a seamless handoff and client experience. Support weekly sales meetings with agendas, notes, and action-item follow-up as assigned. Assist with promotional initiatives and coordination with Marketing as needed. Additional Support Help coordinate logistics for trade shows, client events, and community/industry networking activities (as applicable). Perform other administrative tasks and projects as assigned to support departmental goals. This is an hourly position with a compensation of $37.50 per hour.

We Offer Excellent Benefits:

Free Room Nights, Discounted and Friends & Family Room Rates Medical, Prescription, Dental, and Vision Insurance 401K with company match Paid vacation, sick days, new child leave, and personal day Paid Family Bonding Time and Adoption Assistance Tuition Reimbursement Free colleague meals during shift Employee Stock Purchase Plan Discounts at various retailers

• Apple, AT&T, Verizon, Headspace, and many more Why make a good decision when you can make a Classic one by applying for your next career opportunity with a Hyatt Regency hotel? Hyatt Regency hotels provide superior services and elevated experiences. Looking for a Classic beginning in your next career? Apply today at careers.hyatt.com. Qualifications
• Strong administrative skill set with prior experience supporting multiple managers; experience within the hotel or hospitality industry is preferred.
• A true desire to satisfy the needs of others in a fast
• paced environment.
• Reliable, adaptable, and able to exercise discretion when handling confidential information.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Word and Excel; experience with Canva and Envision is highly desirable.
• Marketing experience is preferred.
• Experience supporting contracts, proposals, group coordination, or event planning.

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. More Jobs By Hyatt Hotels Front Office Host CZPrague 27 May 2026 Associate Director of Sales AUQLBrisbane 27 May 2026 Director of Rooms INMHPune 27 May 2026 Safety and Security Manager INKLKochi 27 May 2026

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