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Job Description
Administrative Assistant / Church Secretary First Baptist Church of Jeffersonville is looking for a dependable, organized, and friendly Administrative Assistant to help support the daily ministry and office work of the church. This position is a great fit for someone who enjoys helping people, keeping things organized, working with basic office technology, and helping create clear and attractive church communication materials. Benefits We want this position to be healthy, flexible, and family-friendly.
Benefits include:
Paid vacation time Paid sick time Paid holidays Paid time off when local schools are canceled due to weather or emergency closings Flexible hours when possible Supportive work environment Part-time schedule with no evening or weekend hours expected on a regular basis Schedule The normal schedule is: Monday, Wednesday, and Friday 10:00 a.m.-2:00 p.m. Some flexibility may be possible when needed. Additional hours may occasionally be available with approval. Main Responsibilities The Administrative Assistant helps the church office run smoothly by assisting with communication, records, worship materials, and general office support.
Responsibilities include:
Answer phones, check voicemail, take messages, and respond to church email. Greet church members, visitors, and others in a friendly and professional way. Prepare weekly bulletins, announcements, newsletters, and worship slides. Use Canva to help create church announcements, bulletin inserts, slides, flyers, and other communication materials. Maintain the church calendar, including meetings, church events, rentals, weddings, and funerals. Keep church records organized, including membership records, directories, shut-in lists, and memorial gifts. Help prepare birthday cards, anniversary cards, thank-you notes, and other church mailings. Assist with basic financial office tasks such as petty cash, receipts, and mailing checks. Order office and ministry supplies with approval. Keep the office and reception area organized and welcoming. Use church communication tools such as email, One Call Now, MailChimp, Church Windows, and Canva. Assist the pastor and church leaders with other office-related tasks as needed.
Qualifications The ideal candidate should:
Have a high school diploma or equivalent. Have office, administrative, or secretarial experience. Be trustworthy and able to keep information confidential. Be organized and able to follow through on details. Be friendly, professional, and respectful. Be dependable and arrive on time. Be comfortable using computers and office software. Have good writing, spelling, grammar, and phone skills. Be willing to learn new programs and systems. Be able to work independently while also communicating well with the pastor and church leaders. Experience with Microsoft Word, Excel, Publisher, PowerPoint, Outlook, Canva, Church Windows, MailChimp, or similar programs is helpful. Canva experience is preferred, but we are willing to train the right person. Work Environment This is a part-time church office position in a friendly and supportive ministry setting. The Administrative Assistant works closely with the Senior Minister and helps support the ministries and communication of the church. Because this position involves church records, finances, member care information, and communication, confidentiality and trust are very important. How to Apply Please submit a resume and brief note of interest. Qualified applicants may be contacted for an interview. First Baptist Church of Jeffersonville is an equal opportunity employer.
