Project Specialist Administration

Project Specialist Administration Jeffersonville PV Cells Corporation - 3.2 Jeffersonville, IN Job Details Full-time 14 hours ago Qualifications Project team coordination Project reporting Mandarin Record keeping Performance dashboards Project Management Microsoft Excel Associate's degree in Business Administration Data reporting Renewable energy Project coordination Executive administrative support English Mid-level Risk mitigation strategy implementation Improving operational efficiency Bachelor's degree in business administration Databases Data management Continuous improvement Task prioritization Decision making Smartsheet Data interpretation Organizational skills Business Administration Productivity software Managing executive calendars Manufacturing Microsoft Project Full Job Description At CS Power Systems, we're on a mission to transform lives by delivering clean, solar-powered electricity to millions worldwide—and we're just getting started. As a cutting-edge division of Canadian Solar, a global leader founded in 2001, we stand at the forefront of manufacturing high-performance solar panels, inverters, and advanced energy storage solutions. In this fast-growing, high-impact industry, our deep commitment to sustainability drives everything we do, creating innovative technologies that power a brighter, greener future. Across Canadian Solar's powerful ecosystem—including CS Power Systems, CSPowerTech, e-STORAGE, Recurrent Energy, MSS, and CSI Solar—we're deeply invested in our people's success. If you're passionate about renewable energy and want to "Make the Difference" by building a lasting positive impact on the planet and communities everywhere, join us at CS Power Systems —where your talent can help shape the clean energy revolution.

Company Summary:

Canadian Solar Inc. (

NASDAQ:

CSIQ) is a vertically integrated manufacturer of solar cells, modules and custom‐designed solar power applications. Canadian Solar's world‐class team of professionals works closely with our customers to provide them with solutions for all their solar needs. Founded in 2001, Canadian Solar is one of the world's fastest‐growing companies in the solar industry and has been listed on the NASDAQ since November 2006.

Job Title:

Specialist I, Project Administration Department:

Administration Reports to:

Supervisor, Admin Position Overview:

Specialist I, Project Administration is a high-impact, professional-level role requiring independent judgment and decision-making authority that blends administrative excellence with project coordination and stakeholder engagement. This position goes beyond traditional administrative support by actively driving execution, influencing outcomes, and managing cross-functional priorities across teams, enabling efficient execution of manufacturing and operational initiatives. The ideal candidate is a multi-talented professional with strong organizational skills, project management capability, and the ability to influence and communicate effectively across diverse stakeholders. This role operates with a high degree of autonomy and accountability in a dynamic, fast-paced environment. Bilingual proficiency in English and Chinese is highly valued, though not required.

Key Responsibilities:

Project Coordination & Execution Support planning, tracking, and execution of cross-functional projects within Manufacturing and related departments Coordinate timelines, deliverables, and resources to ensure projects stay on track Monitor progress, identify risks, and proactively drive follow-ups to ensure successful outcomes Independently assess project risks, recommend mitigation strategies, and escalate critical issues to leadership as needed Cross-Functional Collaboration Act as a liaison across departments (e.g., Manufacturing, Supply Chain, Quality, Finance) to streamline communication and workflows Build strong working relationships and influence stakeholders to align on priorities and deliverables Facilitate information flow between internal teams and external partners Administrative & Operational Support Manage complex calendars, meetings, and travel arrangements for leadership and project teams Prepare high-quality reports, presentations, and business documents Support day-to-day office and operational needs to ensure smooth execution Prioritize competing demands and independently determine appropriate course of action to support operational efficiency Meeting & Communication Management Organize and lead coordination of meetings, including agenda preparation, documentation, and follow-up on action items Ensure clear, concise, and timely communication across all levels of the organization Support leadership communications and reporting needs Lead meeting facilitation and drive accountability for action items across departments Data & Document Management Maintain accurate project documentation, dashboards, and tracking tools Manage records, databases, and reporting systems with high attention to detail Ensure accessibility and organization of critical documents Analyze data trends and provide actionable insights to support operational and project decisions Continuous Improvement Identify opportunities to improve processes, workflows, and coordination efficiency Contribute to operational excellence initiatives within the Manufacturing function Recommend and help implement process improvements that impact cross-departmental efficiency and effectiveness Confidentiality & Professionalism Handle sensitive and confidential information with the highest level of discretion and integrity Exercise sound judgment in handling confidential and business-critical information

Qualifications:

Education Associate's or Bachelor's degree in Business Administration, Operations, Project Management, or a related field Experience 2-4 years of experience in administration, project coordination, or operations support Experience in manufacturing, industrial, or renewable energy environments is a plus Demonstrated experience managing multiple priorities with minimal supervision in a cross-functional environment

Core Competencies Project Management:

Strong ability to coordinate multiple projects, timelines, and stakeholders

Communication & Influence:

Excellent verbal and written communication skills with the ability to engage and influence cross-functional teams

Organizational Agility:

Highly organized with the ability to manage competing priorities in a fast-paced environment

Problem-Solving:

Proactive, resourceful, and solutions-oriented mindset Attention to

Detail:

High accuracy in documentation, reporting, and coordination tasks

Adaptability:

Comfortable working in dynamic, evolving environments

Decision-Making:

Ability to exercise independent judgment and make informed decisions within scope of responsibility Technical Skills Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) Familiarity with project management tools (e.g., MS Project, Smartsheet, or similar) is a plus Ability to leverage data and digital tools to support decision-making and operational efficiency Language Skills Bilingual in English and Chinese (Mandarin) preferred, but not required #CSPowerSystems