Essenhaus Administrative Assistant

Essenhaus Foods is a trusted food manufacturer based in Northern Indiana, producing high-quality egg noodles and specialty products in over 8,000 grocery stores nationwide. We're proud to bring tradition and comfort to family tables across the country. We are seeking a reliable and organized Administrative Assistant to join our team. This position is based in our manufacturing office and is responsible for a wide range of administrative and clerical duties. Responsibilities include entering customer orders, assisting with outbound shipments and logistics, entering production data, and working within our ERP system. The role also involves greeting visitors, answering and directing phone calls, managing office supplies, organizing documents, and supporting various departments as needed. This role is ideal for someone who enjoys keeping operations running smoothly behind the scenes, is comfortable multitasking and has strong attention to detail.

Pay:

BASED ON EXPERIENCE

Our team members enjoy: DHG Discounts - on meals/merchandise/lodging/shows for staff Annual vacation bonus Wooden Nickels On-the-job training Flexible schedules Scholarship program

Key Responsibilities:

Customer Order Entry:

Accurately enter customer orders into the ERP system and confirm details with the sales or production teams as needed

Logistics Coordination:

Assist in coordinating outbound shipments, working with carriers, and preparing shipping documentation

Production Support:

Enter daily production data into internal systems and assist the production team with clerical tasks

Visitor Reception:

Greet and check in visitors, vendors, and drivers, ensuring they are directed appropriately

Phone Coverage:

Answer and route incoming calls professionally; take messages or provide basic company/product information when needed

ERP System Management:

Navigate and update information within the ERP system related to sales, inventory, and production

General Office Tasks:

Maintain office supplies, organize and file documents (digital and physical), and keep common areas tidy

Communication Support:

Draft and send basic emails, letters, or internal memos as requested.

Team Support:

Provide administrative support to the GM, Sales, and Production teams as assigned

Confidentiality:

Handle sensitive company and customer information with discretion Skills you'll bring along High School Diploma required Strong verbal and written communication and interpersonal skills required 3 years' experience in a wholesale office environment preferred Customer service experience preferred Able to manage multiple priorities Strong organizational skills Demonstrated computer software skills Job Type Monday through Friday work week Full time position 8:00AM to 4:30PM Benefits Medical insurance and HSA 401(k) plan with match Wellness Program Dental, Vision, Accident, Life, Critical Illness, Term Life Insurance available