Senior Administrative Assistant, Department of Allied Health

Department Allied Health Job Posting Title Senior Administrative Assistant, Department of Allied Health Job Description This position involves administrative and general office support duties along with specialized tasks and provides support to the departmental chair and faculty. Duties will include communication, accounting and bookkeeping, assistance with personnel processes, data management, and public relations assignments. Will utilize standard office tools and technology and supervise and provide leadership to student employees. A successful candidate will be well organized, detail oriented; can work independently and in a team environment; have strong oral communication skills and a commitment to excellent customer service. This position reports directly to the department chair.

Minimum Qualifications:

High School diploma or GED equivalency and one year of office experience or one year of post-secondary education.

Preferred Qualifications:

Bachelor's degree Office experience beyond one year Strong written skills Supervisory experience Demonstrated ability to use and be proficient with Microsoft Office suite as demonstrated by the application documents (Outlook, Word, Excel, Access, PowerPoint)

Priority Deadline:

May 24th, 2026. Screening of complete applications will begin immediately and will continue until the position is filled.

Start Date:

June 2026

Salary:

$15.03 per hour plus benefit package

Benefits:

To review our competitive benefit package, please visit FHSU Benefits.

Responsibilities:

The Senior Administrative Assistant is the primary contact person for students, faculty, and staff who come into the office, email, or telephone the office for information. The individual hired will screen and transfer calls as necessary, take messages for the chair and department faculty, and direct inquiries to appropriate individuals and offices. Maintains Chair's calendar and sends reminders of meetings and appointments. Uses Outlook and other communication and scheduling tools to assist in the planning, coordination, and scheduling of meetings for the Chair. Records minutes for department meetings. Prepares, proofs, and edits correspondence, spreadsheets, and other documents, including departmental correspondence, newsletter, publications, reports, and recruitment materials. Reconciles department accounts every month and provides monthly account activity and balance reports to chair. Reviews purchase orders, vouchers, bills, and forms to approve merchandise and/or reimbursements or to make payment for goods and services. Makes travel and lodging arrangements, reimbursement for faculty travel, and candidate interview travel. Organizes and maintains digital and paper files and records with primary responsibility for maintaining the security and confidentiality of all department files. Maintains inventory and orders office supplies and equipment as needed. Coordinates the maintenance of office equipment. Assists department chair with schedules for on-campus and on-line classes adhering to FHSU deadlines. Interviews, selects, coordinates, supervises, evaluates, and mentors student employees. Sets work schedules of student workers in consultation with chair each semester; establishes priorities and delegates work assignments and reviews completed work of student employees for accuracy. Designs and assists in the preparation of publications and reports for distribution. Maintains existing web and social media sites. Assists the department's directors/coordinators of the Medical Diagnostic Imaging, Diagnostic Medical Sonography, Radiologic Technology, and Diagnostic Cardiac Sonography programs by managing applications and correspondence, keeping track of committees, and maintaining files and records. Other duties as assigned by the department chair. Application Process To apply for this position, please visit FHSU Careers. Only electronic applications submitted through the webpage will be accepted.

Required Application Documents:

Submit a cover letter detailing qualifications for the position, resume and the names and contact information of three professional references. Please submit all application documents in one PDF document. If you have questions regarding the position, please contact:

Name:

Dr.

Christa Beiker Email:

crbeiker@fhsu.edu

Phone:

(785) 628-5549 Community of Hays FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.

Notice of Non-discrimination:

FHSU is committed to providing equal opportunity and access to its educational programs, employment, services, and activities in compliance with federal and state nondiscrimination laws. FHSU prohibits discrimination, harassment, and retaliation on the basis of race, color, national origin, ethnicity, religion, sex (including pregnancy, sexual orientation, and gender identity and expression), age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable law in its programs, activities, admissions, or employment.

Background Check:

Final candidate will have consented to and successfully completed a criminal background check. Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or www.kpers.org for further information on how this might affect you. Fort Hays State University was founded in 1902 as the Western Branch of Kansas State Normal School-a teacher's college. Our hometown, Hays, Kansas, is located on the high plains of north-central Kansas. The original home of the institution was on the grounds of Fort Hays, a Nineteenth-Century frontier military outpost. The state of Kansas initially intended the university's academic programs to focus on agriculture, but it opened in as a "normal" or teacher's college. Our mission is to develop the engaged global citizen-leaders our world needs. FHSU today is a regional comprehensive public university where determined, innovative, and caring faculty and staff share a deep commitment to teaching and mentoring students. Total enrollment at FHSU exceeds 14,000 students who pursue their educational goals on-campus, online, and at our two international partnership campuses in China. Employers tell us the combination of challenging academic programs, close faculty/student relationships, and the abundance of experiential learning opportunities our students enjoy while at FHSU set our students apart in competitive job markets worldwide. More than 95% of FHSU students secure jobs or higher education opportunities after they graduate. And FHSU consistently ranks among the top regional universities in the American Midwest. A pioneer in distance education, we began delivering correspondence courses to teachers in rural Kansas early in the 20th Century. Today, FHSU Online delivers more than 200 flexible, affordable, and high-quality online programs. Over the years, FHSU Online received many accolades, including U.S. News & World Report Online Programs rankings, GetEducated.com, Best Buys in Education, among others. The university has rich sports and cultural programming, all of which enjoy tremendous community support. The Beach/Schmidt Performing Arts Center is home to the Encore Series, which hosts many traveling Broadway shows, the Hays Symphony, university, and other national and world-caliber performances. The university supports one of the most extensive and successful intercollegiate sports programs of any comparably sized college or university in America, boasting numerous All-American athletes and eight national championships. Nearly 400 athletes compete annually in eight men's and eight women's sports. FHSU is a member of the Mid-America Intercollegiate Athletics Association, which comprises 14 schools from Kansas, Missouri, Nebraska, and Oklahoma. Click here to go back to the Job Listings. Visit the Fort Hays State University homepage at www.fhsu.edu.