Field Services Administrative Assistant

Field Services Administrative Assistant Location:

Salina, KS Company:

Exline, Inc. Join a Team That Keeps Industry Moving Exline, Inc. is looking for a highly organized and detail-oriented Field Services Administrative Assistant to support our growing Field Services team. In this role, you'll work closely with Project Managers and field personnel to help coordinate projects, manage administrative processes, and keep daily operations running smoothly. If you enjoy a fast-paced environment, staying organized, solving problems, and supporting multiple moving pieces at once, we'd love to hear from you. What You'll Do Provide administrative support to the Field Services department and Project Managers Assist with project coordination, scheduling, reporting, and documentation Prepare and review timesheet reports for accuracy prior to payroll and billing submission Coordinate hotel reservations and travel arrangements for field service personnel Review expense reports, invoices, purchase orders, and project-related documentation Support billing preparation, job costing, and project forecasting Enter and maintain information in ERP, CRM, and Microsoft Teams systems Communicate with customers, vendors, field personnel, and internal departments Assist with ordering office supplies, handling mail/shipping, and maintaining department records Manage uniform accounts and maintain inventory of FR clothing Track and maintain Field Services PTO calendars Help improve department processes and support overall operational success What We're Looking For Strong organizational and multitasking abilities Excellent communication and interpersonal skills Strong attention to detail and accuracy Ability to prioritize tasks and work independently Problem-solving mindset with a proactive approach Proficiency with Microsoft Office Suite and related software systems Experience in administrative support, project coordination, or office operations preferred Qualifications High school diploma or GED required 3-5 years of related administrative or office support experience preferred Experience supporting industrial, manufacturing, construction, or field service environments is a plus Why Join Exline? Stable, long-standing company with over 150 years in business Competitive compensation Comprehensive benefits package Opportunities for growth and development Team-oriented culture focused on safety and operational excellence Physical & Work Environment This position is primarily office-based with occasional exposure to shop or industrial environments. Candidates should be comfortable moving throughout the facility and lifting up to 25 pounds regularly.

Pay:

$28.00 - $35.00 per hour

Work Location:

In person