Secretary I-Bookkeeper

Secretary I-Bookkeeper 3.9 3.9 out of 5 stars Bowling Green, KY Warren County Public Schools 83 reviews

WARREN COUNTY PUBLIC SCHOOLS

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JOB TITLE

School Secretary II-Bookkeeper

JOB CLASS CODE

7778-High School

CLASSIFIED/CERTIFIED

Classified

REPORTS TO

Principal/Supervisor/Designee

SALARY SCHEDULE

135B

FLSA STATUS

Non-exempt

REQUIRED QUALIFICATIONS

High school diploma or G.E.D. Certificate Demonstrate and/or develop skills to operate office and educational equipment and a minimum of two years of increasingly responsible secretarial and clerical experience

DESIRED QUALIFICATIONS

Demonstrates knowledge of computer operations and functions Accounting skills Has experience in a diverse workplace Experience in double entry bookkeeping Knowledge of bookkeeping principles

SCOPE OF RESPONSIBILITIES

Assumes responsibility for preparing and maintaining all financial aspects of school activity accounts. Serves as a receiving and purchasing agent. Prepares reports as required by federal, state and local law.

PERFORMANCE RESPONSIBILITIES & EVALUATION CRITERIA

Maintains accurate activity accounts pursuant to WCPS procedures & Redbook guidelines. Assumes responsibility for complete banking procedures Maintains, prepares and generates a variety of reports Prepares purchase orders, receiving forms, and invoices for all materials, supplies and equipment expenditures Maintains all activity funds, gate receipts, bookstore and vending machine operations Assists and maintains cost center budget; prepares and maintains budgets including those for grants Maintains instructional supply accounts and distributes materials and supplies Works with secretary in all capacities Completes all trainings and other compliance requirements as assigned and by the designated deadline Orders, receives and tracks textbooks and equipment Operates a variety of office machines, including a microcomputer or computer terminal, typewriter, copiers and calculator Communicates effectively both orally and in writing Oversees booster compliance Manages department budget Assists with office activities and communications related to assigned school or program activities; assure the compliance with District policies and time lines; take and relay messages and information Performs related duties as assign

WARREN COUNTY PUBLIC SCHOOLS

Performs all other secretarial and clerical duties to assist a designated supervisor with routine administrative details and general clerical tasks; type, file and transcribe or compose letters, memoranda, documents, correspondence and bulletins as assigned by Principal or Superintendent

PHYSICAL DEMANDS

The work is performed while sitting, standing or walking. The work requires the use of hands for simple grasping and fine manipulations. The work at times requires bending, squatting, crawling, climbing, reaching, with the ability to lift, carry, push or pull light weights. The work also requires the ability to communicate effectively using speech, vision and hearing.

TERMS OF EMPLOYMENT

Number of days worked will be determined by the current school calendar adopted by the Warren County Board of Education. Salary shall be commensurate with adopted classified personnel salary schedule. Leave accrual will be as stated in Board Policy.

EVALUATION

Performance of this job will be evaluated in accordance with the provision of Warren County Board of Education policy on evaluation of classified/certified personnel. Evaluations will be conducted by the assigned Principal or Supervisor.