Administrative Assistant 4

Department

MISSION DCFS

is working to keep children safe, helping individuals and families become self-sufficient, and providing safe refuge during disasters. Department VISION We care for the well-being and safety of Louisiana's people. Department VALUES Treating all people with dignity, compassion and respect, while providing services with integrity. This position is located in the Alexandria Region Child Welfare department. At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity. The incumbent to this position serves as the sole Administrative Assistant to the Area Director of the Alexandria Region and performs a variety of functions for the entire region.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING CORE COMPETENCIES

Accepting Direction:

The ability to be open and willing to follow guidance or instructions.

Communicating Effectively:

The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Demonstrating Accountability:

The ability to take ownership of actions, behaviors, performance, decisions and outcomes.

PREFERRED COMPETENCIES

Acting with

Ethics and Integrity :

The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit. Adapting to

Change :

The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.

Demonstrating Initiative:

The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.

Displaying Professionalism:

The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others. If you're driven, collaborative, and ready to make an impact—this could be the opportunity for you! Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The official job specifications for this role, as defined by the State Civil Service, can be found here .

Job Duties:

Serves as the confidential executive secretary to the Area Director. Performs duties independently and exercises a high degree of independent judgment and initiative in determining the appropriate action in matters. Review, edits and prepares letters, memos, reports, contracts and emails on behalf of the Area Director. Maintains records and files. Review, categorize, and prioritize incoming mail, calls, materials to the Area Director's office Schedule and coordinate meetings and conference calls. Prepare and assist with the development of meeting materials Responsible for all aspects of travel and expense reimbursement including hotel and flight reservations, car rentals, etc. Serves as time administrator, reviewer or backup for the regional office or parish office as needed. Performs additional duties and responsibilities as requires for the smooth operation of the office.

Position-Specific Details:

Appointment Type:

This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Work Schedule:

Typically, work hours are 8:00 am to 4:30 pm, Monday - Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

Work Location:

Alexandria, LA How To Apply:

No Civil Service Test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page. • Information to support your eligibility for this job title must be included in this application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact: Laura Milstead laura.milstead.dcfs@la.gov DCFS is an "Equal Opportunity Employer", and Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.