Administrative Assistant - Operations Dept

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance

JOB SUMMARY

This position is responsible for providing administrative and clerical support to the Finance, HIM, Admitting and Business Office within the hospital. Duties include coordinating office activities, preparing reports and correspondence, maintaining departmental records and files, assisting with financial and operational projects, and supporting daily departmental functions. The Administrative Assistant works collaboratively with leadership, staff, and other departments to ensure efficient office operations and compliance with organizational policies and procedures.

Reports To:

Finance Director

QUALIFICATIONS

High school diploma or equivalent required; associate degree in business administration, accounting, healthcare administration, or related field preferred. Two (2) years administrative experience preferred, preferably in healthcare, finance or business office setting. Proficient in MS Office applications which include Outlook, Word, Excel, and PowerPoint. Ability to maintain confidentiality and handle sensitive information in a professional manner. Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment. Ability to work collaboratively with leadership, staff, physicians and other departments. Attention to detail with strong data entry and recordkeeping skills.

OCCUPATIONAL EXPOSURE

Office Environment

RESPONSIBILITIES 1.

Type's correspondence and reports as requested. 2. Transcribes dictation and minutes when requested. 3. Performs special projects in spreadsheet and or word processing. 4. Prepares notebooks, manuals, and copies of handouts for distribution. 5. Assists in maintaining cost-effectiveness by preventing waste of supplies. 6. Assists in maintaining order and cleanliness of the office. 7. Perform errands as needed. 8. Receives, sorts and distributes incoming mail. 9. Updates, reviews, prepares and maintains credentialing files. 10. Maintains and updates policies and procedures. 11. Assists in updating the charge master as required. 12. Provide attorney quotes and related documentation as requested. 13. Assists with monitoring departmental attendance records and reporting. 14. Provides oversight for summer interns and assists with assigned projects. 15. Comply with facility Standards of Behavior and complete all required education assignments within the designated timeline 16. Works collaboratively with clinical staff to assist in preparing medical, management meeting presentations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is frequently required to sit, converse, and listen; use hands to touch, handle, or feel objects, tools or controls; and to reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus. The employee must be able to lift and/or carry over 20 pounds on a regular basis and be able to push/pull over 25 pounds on a regular basis. The employee must be able to stand and/or walk at least two hours per day.

WORK ENVIRONMENT 1.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.