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Administrative Assistant (import/export)
Job
Recruit Staff Hire, LLC
Metairie, LA (In Person)
$47,500 Salary, Full-Time
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Job Description
About the Role We are looking for a highly organized, detail-driven individual to join our team in an entry-level Freight Forwarding/ Administrative Assistant role. This position is ideal for someone who takes pride in accuracy, enjoys working with systems and documents, and brings a positive, professional attitude to daily interactions. You will play a key role in coordinating shipment documentation, supporting operations, and ensuring information is accurate and completed on time. Responsibilities include but are not limited to: Receive shipment instructions and enter details into internal systems Prepare, review, and issue shipping documents (Bills of Lading, Certificates of Origin, FGIS certificates, Phytosanitary certificates, etc.) Track vessel status and document progress through completion Learn port-specific requirements and industry regulations Format and maintain clean, professional Excel documents Convert, edit, and combine files using Adobe Acrobat Provide timely updates to internal teams and customers Flag delays or discrepancies and help resolve issues Work with vendors and service providers as needed Assist the operations team with day-to-day tasks Prepare reports for internal and external use Maintain and update the company LinkedIn page Ideal candidate wll be positive, professional, organized, reliable, have good communication skills , and have a strong attention to detail. Basic proficiency in Microsoft Excel (data entry, formatting, sorting/filtering) Experience with Adobe Acrobat or willingness to learn