Administrative Assistants

Vesta Corporation Administrative Assistants Hyannis, MA Apply Administrative Assistants, Village Green & Yarmouth Commons Description Be a part of the best team in Property Management! Welcome to Village Green & Yarmouth Commons, a Vesta community in Barnstable, MA. We are currently seeking an experienced, organized, customer service focused Administrative Assistants to join our team! The Administrative Assistant provides various administrative functions. In most cases, the Administrative Assistant is the first point of contact for all visitors, & all calls for the property. Greets visitors & offers direction & information. Answers all incoming calls, determining the purpose of the call, & forwarding calls to appropriate personnel with the utmost professionalism & courtesy. Responsible for scheduling appointments & assisting office personnel with clerical work & other office duties.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Retrieves messages from voice mail & forwards to appropriate personnel. Answer & direct all incoming calls to the appropriate team member. When the appropriate team member is unavailable, ensure proper follow up. Relieve management of administrative detail with all projects, phones, faxes, filing, typing, & mailings. Secure all required applicant & resident signatures, for administrative processes. Maintain documentation & filing procedures & systems in accordance with Vesta?s SOP. Keep a running list of needed supplies & order as necessary. Greet, introduce, welcome & convey benefits of the property to prospective residents & visitors. Foster a positive, active & collaborative relationship with team members, prospects, residents, communities, vendors & associated agencies. Assist leasing to schedule application intakes, interviews, processing & preparation of applications, & their distribution. Assist with & attend resident retention initiatives (i.e., resident functions, promotions, monthly newsletters, etc.). Assist with property-issued communications/notices (i.e., bad weather, emergency, etc.). Consistently maintain property rules & regulations in accordance with property-based programs, Vesta?s SOP as well as all state, federal & /or local laws. Assist in the achievement of property financial goals. Maintain accurate record of all resident transactions issuing resident receipts as necessary. Receive, review, & route incoming mail, & ensure that invoices & other time sensitive materials are processed. May assist in collection, depositing & posting of rental deposits, rent & late fees/charges etc. as assigned. Process information in property management software regularly, i.e.., work orders, certifications, deposits & all pertinent resident documentation. Report to management community appearance/ curb appeal, & unsafe conditions. Input all work order & service requests, in Yardi & communicate to maintenance. Responsible for keeping reception area clean with professional surroundings. Monitors visitor access.

Knowledge, Skills & Abilities:

Excellent interpersonal skills; strong verbal communication skills. Able to work independently; self-motivated, takes initiative. Able to multitask & prioritize efficiently. Ability to determine varying nature of calls/issues & identify the priority level. Accepts responsibility & accountability. Honest & trustworthy; displays integrity. Professional, in appearance & action. Shows adaptability.

Requirements Required Education & Experience:

HS diploma or equivalent 2 years of related experience; to include data entry, data processing, & skills in Microsoft office & property management software Experience in a property management or apartment community preferred Successful completion of a background check & drug screening required. Valid Driver\'s License & clean driving record required. May work on both properties Bilingual strongly preferred Active Filters Administrative Assistants Hyannis, MA Clear All Apply