School Year Secretary

Dartmouth Public Schools School Year Secretary South Dartmouth, MA Apply

ESSENTIAL DUTIES AND RESPONSIBILITIES DAILY

1. Answer phone inquiries and take messages as well as ordering merchandise and dealing with many questions regarding fundraising and pertinent information regarding the parent support. 2. Work with music and arts instructors (including ordering supplies) from all schools on upcoming events, issues, etc. 3. Work with Director of Fine and Performing Arts Director to prepare projects, letters, concerts, calendar, etc.

GENERAL:

1. Experience with Microsoft Word, Google Drive, Google Suite Apps and Parent Square. 2. Prepare calendar for the year with all performances, shows, etc.? and email to all schools and place on website. 3. Prepare and maintain accurate lists (name, address, telephone numbers, grade & instrument) of fall and winter music students participating in marching band, concert band, stage band, orchestra, chorus, color guard, indoor color guard & indoor percussion. 4. Prepare and distribute letters to parents regarding instrumental demonstration, play-ins, concert performances, parade performances, and other pertinent information as requested by Director of Fine and Performing Arts and 12 music faculty members. Correspondence sent to parents of students participating in elementary band and strings, middle school band and strings, high school band, strings & color guard, also emails to high schools all over New England regarding field show competitions. 5. Compile and create program booklets for concerts, art shows, theater productions, exhibitions, awards nights, and other Fine and Performing Arts events. 6. Prepare and submit materials for district, regional, and state auditions, festivals, exhibitions, and competitions across all Fine and Performing Arts disciplines 7. Prepare packets for parent and chaperone meetings related to Fine and Performing Arts trips and events, including transportation, lodging, and logistics; maintain records of forms, permissions, and payments. 8. Prepare awards and coordinate materials for Fine and Performing Arts recognition events.

BOOKKEEPING

1. Prepare payroll for field show advisors for the fall field show season. 2. Maintain accurate financial records for all Fine and Performing Arts programs, K?12. 3. Manage petty cash accounts and submit reports to the Superintendent?s Office 4. Submit Music Department?s purchase orders to Superintendent?s Office for all schools, grades K-12. 5. Submit budget request from music faculty for all schools, K-12. 6. Submit music department?s complete budget for the school year to the Superintendent of Schools. 7. Collect money from students for Junior District, Senior District, and All-State auditions and festivals. 8. Collect and track student payments for festivals, events, and trips. Keep updated records including Town Fees. 9. Coordinate financial planning for Fine and Performing Arts events and trips (e.g., festivals, exhibitions, performances). 10. Maintain records related to advisors and seasonal staff.

QUALIFICATIONS

EDUCATION

AND/OR EXPERIENCE 1.

High School graduate. 2. Associate?s degree preferred. 3. Secretarial experience preferred. 4. Demonstrated ability to perform essential duties and responsibilities of the position.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

LANGUAGE SKILLS

Ability to read, proofread and interpret documents. Ability to write routine reports and correspondence. Ability to speak effectively.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Active Filters School Year Secretary South Dartmouth, MA Clear All Apply