Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily office operations in Irvington, New Jersey. This is a Contract position requiring a strong background in administrative support, data handling, and clear communication. The ideal candidate will be comfortable working onsite in a fast-paced environment, assisting with documentation, phone coverage, and coordination related to housing or public service programs.

Responsibilities:

• Manage front-office activities by greeting visitors, answering inbound calls, and directing inquiries to the appropriate staff members.
• Prepare, review, and maintain case files, forms, and supporting documents with a high level of accuracy and confidentiality.
• Enter and update information in internal databases and software platforms while ensuring records remain current and organized.
• Coordinate appointments, meetings, and follow-up communications with clients, program participants, landlords, or partner agencies as needed.
• Support office operations by handling routine correspondence, scanning, filing, and other general administrative tasks.
• Assist with program-related paperwork and basic calculations to help keep applications, certifications, and case documentation complete.
• Monitor deadlines and help track multiple active files to ensure timely processing and responsive service delivery.
• Participate in onsite meetings or field-related coordination when required as part of regular business operations.