Office Assistant

Overview We are seeking a dynamic and organized Office Assistant to join our team and help ensure the smooth operation of our office environment. This role is vital in providing exceptional administrative support, managing front desk duties, and maintaining efficient office workflows. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills to foster a welcoming atmosphere for visitors and staff alike. This paid position offers an exciting opportunity to develop your office management skills while supporting a collaborative team. Responsibilities Manage client phone calls using proper phone etiquette Handle front desk operations, including scheduling appointments, receiving deliveries, and maintaining visitor logs Perform data entry, filing, and document proofreading to ensure accuracy and organization of records Utilize Microsoft Office and Google Workspace tools for correspondence, reports, and administrative tasks Assist with calendar management and scheduling to coordinate meetings and appointments effectively Support bookkeeping activities using QuickBooks Communication with clients, employees and managers Provide customer support by addressing inquiries promptly and professionally Support clerical tasks such as photocopying, scanning, and organizing files to uphold office efficiency Experience Proven office management or administrative experience in a professional setting Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Gmail, Calendar, Drive) Experience handling multi-line phone systems and practicing excellent phone etiquette Bilingual abilities are highly desirable to serve diverse client and employeeneeds effectively. English and Spanish. Previous experience in customer service or customer support roles is preferred Knowledge of clerical procedures such as filing, data entry, proofreading, and document organization Familiarity with QuickBooks or bookkeeping software is a plus Demonstrated organizational skills with the ability to prioritize tasks efficiently Strong time management skills with the ability to multitask in a fast-paced environment Join us as an Office Assistant to contribute your organizational talents while gaining valuable experience in office administration. We value energetic individuals committed to delivering outstanding support that keeps our operations running seamlessly!

Pay:

$23.00 - $28.00 per hour

Work Location:

In person