Administrative Assistant

Jobs › East Sandwich, MA › Administrative Assistant Riverview School Administrative Assistant East Sandwich, MA Apply Full-time, 12 months (52 weeks), non-exempt/hourly position. Requires maturity, initiative, trustworthiness, & a positive, proactive, people-oriented approach. Possess strong organizational & time management skills, excellent communication skills (written & verbal), the ability to multi-task, self-initiate, be flexible, show attention to detail & possess the ability to be resourceful & problem solve in a fast-paced environment. Strong technical proficiency, including advanced skills in Google Workspace & Microsoft Office. The ideal candidate is comfortable managing documents, spreadsheets, calendars, & communications across multiple platforms. Ability to quickly learn new systems & troubleshoot basic technical issues is essential. Effective interpersonal & phone skills; able to communicate professionally with students, parents/guardians, staff, & others from outside of school. Maintain tact, discretion, & good judgment when handling sensitive matters & any documentation; thus, maintaining confidentiality, security & ensuring compliance with privacy policies & regulations. The Administrative Assistant must demonstrate the ability to learn, understand & implement Riverview?s philosophy, goals & related policies & procedures & be willing to step in to assist other departments as needed. Able to be intuitive & to anticipate needs proactively.

Primary Duties & Responsibilities:

Handle interoffice/departmental communications, correspondence, word processing duties & Residential Office tasks. Provide phone coverage, oversee all-call announcements, manage departmental mail, packages, student discretionary funds, emails, etc. Support staffing coverage for dormitory shifts; assist with scheduling & troubleshooting coverage needs. Assist in preparing & maintaining the Residential Whiteboard & Coverage Needs. Enter data into the Residential Office?s/Riverview?s databases & designated programs. Prepare schedules & sign-in sheets for residential orientation & in-services. Assist Residential Office Manager with recruitment tasks (initial contact/phone screen, interview coordination, reference checks, job fairs/open houses, onboarding packets, etc.). Ensure that deadlines are met & adapt to changing priorities. Coordinate /distribute visiting student welcome packets & signage. Maintain departmental filing & organization of records. Assist with end-of-the-year shipping & storage processes. Assist with the ordering & tracking of supplies. Track inventory, organize & order from vendors, Helmsman & Maintenance. Assist with the development of orientation & closedown materials & packets. Assist with Missing Student & Lockdown Procedures; management of emergency supplies & assistance with Emergency Staffing Plans as needed. Demonstrate the flexibility to communicate & work collaboratively with other administrative staff & support & assist other colleagues or departments as needed. Assure that safety policies & procedures are always followed. Develop & maintain organized & efficient office systems & recommend improvements to existing procedures. Demonstrate ownership, self-initiation & follow-through of duties & responsibilities. Promote teamwork & positive morale among all staff & departments. Process & follow up on verbal or written communication in a timely & effective manner, always mindful of confidentiality. Maintain Student Information, Vehicle Grid & Chaperone/Vehicle Books. Ensuring information is up to date & communicating pertinent information, as needed. Prepare chaperone books as needed with phones & keys.

Requirements:

Valid Driver?s License Legal authorization to work in the US Suitable background check (CORI, SORI, DCF) & fingerprinting CPR certified or ability to obtain within 6 months of hire Ability to navigate a large campus with extended walking distances; climbing stairs, Ability to lift & carry weight (ex: packages/other) up to 25lbs See complete job description when appl ing Active Filters Administrative Assistant East Sandwich, MA Clear All Apply