Administrative Assistant

Administrative Assistant

MULVENA WINSTON PC

Stoneham, MA Job Details Full-time 1 day ago Benefits Health insurance Paid time off 401(k) matching Qualifications Client onboarding Phone communication Writing skills Greeting customers Filing Mid-level Legal firm experience 3 years Administrative experience Organizational skills Law office Certified Notary Public Clerical experience Productivity software Appointment scheduling Excel formulas Grammar Experience Communication skills Office experience Client interaction via phone calls

Full Job Description Benefits:

401(k) matching Competitive salary Health insurance Paid time off Training & development Mulvena Winston, PC, a well-established, high-volume trust and estates law firm in Stoneham, Massachusetts, is looking to expand our team with a professional and organized administrative assistant. Designated as one of the Best Up & Coming Law Firms in Massachusetts by Massachusetts Lawyers Weekly in 2025. Come join our dynamic team.

Key Responsibilities:

Answer, screen, and route incoming calls in a professional manner. Greet clients and visitors, directing them to the appropriate individuals. Schedule and confirm appointments for attorneys and other staff. Manage and distribute incoming and outgoing mail and deliveries. Assist with the preparation and distribution of legal documents and correspondence. Perform general office duties such as filing, photocopying, and scanning. Maintain office supplies and coordinate office services. Conduct new client intakes. Handle inquiries from clients and visitors, providing information and assistance as needed.

Qualifications:

At least 3 years' experience in office administration, secretarial or customer service work. Law firm experience preferred but not required. Professional appearance and demeanor. Possess a good understanding of business relationships and client confidentiality principles. Strong organizational skills and attention to detail are critical. Ability to work independently, multitask and manage time effectively in a fast-paced environment. Excellent written and verbal communication skills with a strong command of grammar, spelling and punctuation. Proficiency in Microsoft Office Suite and office equipment (e.g., copiers, scanners, etc.). Experience with creating and editing Excel spreadsheets, including simple formulas and formatting. Advanced word processing skills including the use of styles, tracking, outline numbering, pagination, and headers and footers. MA notary public helpful. Salary commenserate with experience.