Operations Coordinator

Operations Coordinator Temple Shir Tikvah Winchester, MA Job Details Full-time $28 - $32 an hour 1 day ago Benefits Health savings account Paid holidays Health insurance Paid time off Retirement plan Qualifications Microsoft Excel Microsoft Outlook Customer service Event planning Project timeline management English Communication platforms Administrative experience Working with children Calendar management Client services Microsoft Teams SharePoint Full Job Description Operations Coordinator Temple Shir Tikvah's Operations Coordinator works closely with temple staff and community members to make events run beautifully and create a welcoming atmosphere. They organize skillfully and communicate well with a wide range of personalities. Their primary responsibility is logistics for temple activities, but they also assist with a multitude of other endeavors. They strive to be supportive and they enjoy collaborating.

The ideal candidate:

Has exemplary skills in customer service. They know how to make things happen and have good intuitions for when to lead and when to be led by their partners in planning. Thrives as part of a team. They collaborate and communicate well. They love it when a plan comes together. Manages their time well. They can keep multiple projects on track simultaneously. Solves problems in the moment. They are often asked to work onsite for events and can improvise to find solutions when things don't go as expected.

Responsibilities:

Support the planning and smooth run of religious services and community events.

This often includes:

Proactively working with lay leaders and staff to plot out timelines and make sure everyone has the resources they need. Running registration for classes, religious services, and more. Managing events day-of to help things go as planned, and problem solving when they don't. Help b'nei (bar/bat/b) mitzvah services and receptions feel joyous, meaningful, and well-organized for students and their families.

This often includes:

Supportively liaising with families to ensure all the little details are taken care of. Communicating with caterers, vendors, and volunteers. Creating and updating planning documents to guide families in their preparation. Manage logistics for High Holiday services, putting lots of pieces together to facilitate a meaningful set of events for hundreds of attendees.

This often includes:

Facilitating supply deliveries and the transport of items between several locations. Organizing volunteers. Managing registration and check-in. Efficiently and accurately carry out essential administrative work that keeps the temple running.

This often includes:

Updating the web calendar. Maintaining accounts in the member database and processing transactions. Managing a facilities maintenance schedule and ensuring supplies are in stock.

Required Qualifications:

At least two years' work experience in event planning, nonprofit administration, religious programming, or a related field. Proven track record of collaborative, successful problem solving in a professional setting. Proven track record of successful project management and adherence to deadlines. Ability to interact respectfully with an array of personality types and age groups, including children. Comfort using computers for creating spreadsheets, word processing, file sharing, and video conferencing; ability to use (or learn to use) the Microsoft products OneDrive, SharePoint, Teams, Word, Excel, and Outlook. Readiness to learn about Jewish holidays, rituals, and culture, if not already familiar. Readiness to learn and adhere to best practices for communal safety and security. Proficiency in verbal and written English.

Preferred Qualifications:

Familiarity with CRMs or membership databases. Experience with email marketing and social media (Facebook and Instagram). Knowledge of basic bookkeeping principles. College degree (Associate's or above).

Schedule:

The position's schedule consists of: 25 fixed hours per week during weekday business hours, on a schedule to be arranged with the Director of Administration. 5 to 10 floating hours per week, sometimes on evenings or weekends as required by the temple calendar, and assigned ahead of time. Summers off from the end of June until late August. A hybrid in-person/remote schedule may be arranged with parameters mutually agreed on with the Director of Administration. Compensation and Benefits $28 to $32/hr Health insurance Retirement plan Paid vacation Paid holidays (17 secular and religious holidays, plus the week between Christmas and New Year's) About Us Temple Shir Tikvah is a warm, inclusive Reform Jewish community. We weave meaningful connections through learning, ritual, joyful singing, and social justice. We invite the members of our community to bring their whole selves and join us as we grow relationships, find sacredness, and work together to heal the world. Hiring Timeline Please apply no later than Friday, May 8. Candidates of any (or no) religious background are encouraged to apply. Temple Shir Tikvah strongly encourages applications from individuals with varied identities and backgrounds, including people of color, women, people with disabilities, immigrants, and LGBTQIA+ candidates. As an equal opportunity employer, all individuals are encouraged to apply without regard to race, religion, age, disability, national origin, gender, sexual orientation, marital status, ancestry, genetic information, medical condition, veteran status, or any other class protected under federal, state, or local laws.

Pay:

$28.00 - $32.00 per hour

Benefits:

Health insurance Health savings account Paid time off Retirement plan

Work Location:

In person