Administrative Assistant

Administrive Assistant Department of the Navy Commander, Navy Installions Command US Naval Academy NAF HR Summary This position provides essential administrive support to one of the Naval Academy Business Services Division's departments. The Administrive Assistant helps keep daily operions running smoothly by managing schedules, preparing documents, supporting customer service needs, and assisting with business processes such as payroll, purchasing, and inventory. The role offers steady, meaningful work in a team-focused environment th supports Midshipmen, staff, and ors across the Academy. Learn more about this agency Summary This position provides essential administrive support to one of the Naval Academy Business Services Division's departments. The Administrive Assistant helps keep daily operions running smoothly by managing schedules, preparing documents, supporting customer service needs, and assisting with business processes such as payroll, purchasing, and inventory. The role offers steady, meaningful work in a team-focused environment th supports Midshipmen, staff, and ors across the Academy. Learn more about this agency Overview Help Accepting applicions Open & closing des 04/30/2026 to 05/14/2026 Salary $23 - $25 per hour Pay scale & grade NF 3 Locions 1 vacancy in the following locions: Annapolis, MD Naval Academy, MD Remote job No Telework eligible No Travel Required Not required Relocion expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Competitive Promotion potential None Job family (Series) 0303 Miscellaneous Clerk And Assistant Supervisory stus No Security clearance Secret Drug test No Position sensitivity and risk Noncritical-Sensitive (NCS)/Modere Risk Trust determinion process Suitability/Fitness Financial disclosure No Bargaining unit stus No Announcement number 26-041 Control number 867408100 This job is open to Help The public U.S. Citizens, Nionals or those who owe allegiance to the U.S. Clarificion from the agency US Citizenship is required in order to obtain the necessary Tier 3 Non-Critical Sensitive security clearance. Duties Help Administrive duties may include, but not limited to: drafting personnel actions, preparing Human Resources forms, designing forms, maintaining business calendar and manager's calendar, support in using department's security system, handling confidential and sensitive informion, emailing and communicing employee schedules, sending notices to staff, assisting with budget preparions, preparing purchase orders, purchasing merials, preparing productivity da, organizing mail, maintaining safety files, reporting safety and maintenance issues, and providing customer service support.

Additional duties may include:

Process vendor invoices, processes and maintains accounts payable and receivable invoices, maintains opering expense file, employee meal document, prepares documents necessary to assist in completing the billing process. Prepares initial payroll detail for management's signure, processes time and tendance reports. Provides support to management, which may include organizing and ordering inventory and supplies, maintains inventory labels, tending off-site meetings and trade shows, and may be a receiving agent or purchase card holder. Provides support as needed for online services, shopping card, engraving, crests, awards program, special events, brochure design, operes digital camera, vending orders, processes special events documents, may participe in Midshipmen (mission) support events. Responsible for Point of Sale (POS) informion. Assists management on maintaining department SOP's. Prepares daily reports, maintains discrepancy logs for sales store clerks after resolution, runs daily sales reports, and maintains ongoing logs, consolides informion for management POS reports. Performs reconciling duties on product and cash counts, assists with retail and cashier duties when needed. Reports quarterly, documention of commission events and proof of payments. Communices timekeeping procedures to staff, documents and tracks hours worked, prepares federal documents for Management authorizion, maintains department bulletin board, provides documents to Human Resources. Performs other duties as assigned. Requirements Help Conditions of employment Must be able to obtain and maintain a security clearance - requires 18 years of age Males born after December 31, 1959 must be registered for Selective Service Verificion of employment eligibility in the United Stes is required - We are an E-Verify participant Probionary period: Full Time employees serve a one-year probionary period. U.S. Citizenship is required for Tier 3 Positions Must be able to understand and communice in English Participion in Direct Deposit Must maintain the privacy of official work informion and da, and demonstre the highest level of ethical conduct. Qualificions In order to meet the basic requirement of the Administrive Assistant position, NF-0303-03, you must meet the following requirement: One (1) year of specialized experience providing administrive and clerical support in a professional office or retail business environment th has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of an Administrive Assistant, and th is typically in or reled to the position to be filled. Specialized experience may include, but is not limited to: customer service; da entry; use of Microsoft Office applicions; preparing and processing administrive documents such as timekeeping, payroll, invoices, purchase order, and business records, etc.

YOU WILL BE RATED ON THE FOLLOWING KNOWLEDGE, SKILLS, AND ABILITIES

(KSAs)

FOR THIS POSITION

Experience and proficiency with Google Suite, Microsoft Office Suite. Experience with Point of Sale (POS), InDesign, Illustror, Adobe Photoshop is preferred. Customer service experience opering in a professional and courteous manner. Experience in Retail preferred. Experience with da entry and maintaining records. Experience receiving merchandise and/or performing logistical duties. Additional informion

Note:

Failure to provide the required informion may result in loss of considerion for the position and eliminion from the selection process. Applicants may be required to provide proof of educion, complete a pre-hire health screening, etc. DON is an EEO employer. All qualified candides will receive considerion without regard to race, color, religion, sex, nional origin, age, disability, marital stus, political affiliion, or other non-merit factor. Reasonable accommodions may be provided to applicants with disabilities. If reasonable accommodion is needed for any part of the applicion and hiring process, please contact the office th is collecting the applicions. The decision on granting reasonable accommodions on a case-by-case basis. Expand Hide additional informion Candides should be committed to improving the efficiency of the Federal government, passione about the ideals of our American republic, and committed to upholding the rule of law and the United Stes Constitution. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits th are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits .

Benefits include:

Medical, Dental, Life, and Long-Term Disability Insurance; Health Savings Account (HSA); Flexible Spending Account (FSA); Automic Retirement Enrollment, 401(k), Roth 401(k), and 401(k) Loan options; and Paid Vacion and Sick Leave Accrual. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more informion on the specific benefits offered. How you evalued You evalued for this job based on how well you meet the qualificions above. All applicions and supporting documents reviewed to determine if they meet the hiring eligibility and KSA requirements listed in the announcement, and red based on the informion provided. Best qualified applicants referred to the hiring manager. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits th are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits .

Benefits include:

Medical, Dental, Life, and Long-Term Disability Insurance; Health Savings Account (HSA); Flexible Spending Account (FSA); Automic Retirement Enrollment, 401(k), Roth 401(k), and 401(k) Loan options; and Paid Vacion and Sick Leave Accrual. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more informion on the specific benefits offered. Required documents Required Documents Help The below items are accepted and may be needed to support a claimed preference. Resume (Not to exceed 2 pages) Cover Letter Transcript and/or Diploma ~ If using educion screen-in for KSA #1 If Claiming NAF RPL (Non-Appropried Fund Reemployment Priority): Most recent separion

BBA SF50

(or equivalent) If Claiming Spousal Preference ~ Proof of Marriage and PCS Orders If Claiming Veterans Priority Considerion ~ DD-214 page 4 Current or Former Federal Employee ~ SF50 or equivalent If you are relying on your educion to meet qualificion requirements: Educion must be accredited by an accrediting institution recognized by the U.S. Department of Educion in order for it to be credited towards qualificions. Therefore, provide only the tendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Educion . Failure to provide all of the required informion as sted in this vacancy announcement may result in an ineligible ring or may affect the overall ring. How to Apply Help All applicions must be submitted no ler than NOON on the closing de via the Naval Academy Business Services website: https://www.usnabsd.com/about/careers/ Resumes must not exceed 2 pages. Agency contact informion US Naval Academy NAF HRO nabsdjobs@usna.edu Address US Naval Academy

NAF HRO 181

Wainwright Road Annapolis, MD 21402 US Next steps All applicants must submit an applicion via the https://www.usnabsd.com/about/careers/ website, and will receive an email confirming submission. Fair and transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Criminal history inquiries Equal Employment Opportunity (EEO) Policy Financial suitability New employee probionary period Privacy Act Reasonable accommodion policy Selective Service Signure and false stements Social security number request Required Documents Help The below items are accepted and may be needed to support a claimed preference. Resume (Not to exceed 2 pages) Cover Letter Transcript and/or Diploma ~ If using educion screen-in for KSA #1 If Claiming NAF RPL (Non-Appropried Fund Reemployment Priority): Most recent separion

BBA SF50

(or equivalent) If Claiming Spousal Preference ~ Proof of Marriage and PCS Orders If Claiming Veterans Priority Considerion ~ DD-214 page 4 Current or Former Federal Employee ~ SF50 or equivalent If you are relying on your educion to meet qualificion requirements: Educion must be accredited by an accrediting institution recognized by the U.S. Department of Educion in order for it to be credited towards qualificions. Therefore, provide only the tendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Educion . Failure to provide all of the required informion as sted in this vacancy announcement may result in an ineligible ring or may affect the overall ring. How to Apply Help All applicions must be submitted no ler than NOON on the closing de via the Naval Academy Business Services website: https://www.usnabsd.com/about/careers/ Resumes must not exceed 2 pages. Expand Hide how to apply Agency contact informion US Naval Academy NAF HRO nabsdjobs@usna.edu Address US Naval Academy

NAF HRO 181

Wainwright Road Annapolis, MD 21402 US Next steps All applicants must submit an applicion via the https://www.usnabsd.com/about/careers/ website, and will receive an email confirming submission. Expand Hide next steps Fair and transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Criminal history inquiries Equal Employment Opportunity (EEO) Policy Financial suitability New employee probionary period Privacy Act Reasonable accommodion policy Selective Service Signure and false stements Social security number request Overview Help Accepting applicions Open & closing des 04/30/2026 to 05/14/2026 Salary $23 - $25 per hour Pay scale & grade NF 3 Locions 1 vacancy in the following locions: Annapolis, MD Naval Academy, MD Remote job No Telework eligible No Travel Required Not required Relocion expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Competitive Promotion potential None Job family (Series) Supervisory stus No Security clearance Drug test No Position sensitivity and risk Trust determinion process Financial disclosure Bargaining unit stus Announcement number 26-041 Control number 867408100