Program Administrative Specialist

Job Family:

Operations Management Travel Required:

None Clearance Required:

Ability to

Obtain Public Trust What You Will Do:

Support coordination of NIH reorganization activities by helping track timelines, action items, and deliverables. Assist with engaging stakeholders across National Institutes of Health (NIH) Institutes and Centers (ICs) by gathering input and supporting meeting preparation and follow-up. Help develop and update reorganization materials, including org charts, tracking logs, and basic documentation. Track multiple workstreams and provide status updates, highlighting any risks or delays to the team. Support updates to policies, procedures, and SOPs to reflect new organizational structures. Assist with scheduling and coordinating meetings, workshops, and working sessions. Conduct basic research and analysis to support understanding of current-state operations and potential improvements.

What You Will Need:

Minimum of Bachelor's Degree in relevant field. One(1) + year of professional experience in any of the following; project management, stakeholder engagement, communication (written and verbal), records management, compliance, and privacy programs.

Proficiency with MS Office tools:

Word, Excel, PowerPoint. Strong attention to details . Demonstrated ability to track and manage concurrent workstreams, competing deadlines, and cross-functional dependencies in a fast-paced environment. Strong written and verbal communication skills to support stakeholder engagement, facilitate working sessions, and clearly convey updates across diverse audiences. Must be able to travel to the client site in Bethesda, MD as needed. US Citizen and Green Card holders only. Must be able to OBTAIN and

MAINTAIN

a Federal or DoD "

PUBLIC TRUST

"; candidates must obtain approved adjudication of their

PUBLIC TRUST

prior to onboarding with Guidehouse. Candidates with an

ACTIVE PUBLIC

TRUST or

SUITABILITY

are preferred. What Would be Nice to

Have:

Demonstrated experience working with NIH Institutes and Centers (ICs) and understanding of NIH governance, operations, and stakeholder landscape or other Health and Human Services (HHS) organization. Experience supporting organizational transformation efforts, including restructuring, centralization, or realignment initiatives, with awareness of policy, workforce, and process impacts. Experience working with a wide range of stakeholders, such as agency staff, central offices, and external partners, with the ability to collaborate across organizations to support alignment and decision-making The annual salary range for this position is $49,000.00-$81,000.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

Medical, Rx, Dental & Vision Insurance Personal and Family Sick Time & Company Paid Holidays Parental Leave 401(k) Retirement Plan Group Term Life and Travel Assistance Voluntary Life and AD&D Insurance Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts Transit and Parking Commuter Benefits Short-Term & Long-Term Disability Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities Employee Referral Program Corporate Sponsored Events & Community Outreach Care.com annual membership Employee Assistance Program Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.) Position may be eligible for a discretionary variable incentive bonus About Guidehouse Guidehouse is an Equal Opportunity Employer-Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation. Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco. If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation. All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or guidehouse@myworkday.com. Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process. If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse's Ethics Hotline. If you want to check the validity of correspondence you have received, please contact recruiting@guidehouse.com. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant's dealings with unauthorized third parties. Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee. Guidehouse is a global AI-led professional services firm delivering advisory, technology, and managed services to the commercial and government sectors. With an integrated business technology approach, Guidehouse drives efficiency and resilience in the healthcare, financial services, energy, infrastructure, and national security markets. Built to help clients across industries outwit complexity, the firm brings together approximately 18,000 professionals to achieve lasting impact and shape a meaningful future. guidehouse.com