Administrative Support Assistant

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JOB DESCRIPTION

Description The team is seeking a detail-oriented Administrative Assistant. This role will support the office with responding to emails, organizing events, organizing documents, entering data, and completing basic administrative tasks. The ideal candidate is dependable, accurate, and able to maintain confidentiality while handling sensitive information.

• Organize, file, and maintain digital and physical financial documents
• Perform accurate data entry into Excel and internal databases
• Scan, upload, and label invoices, statements, and other financial records
• Assist with reconciling document batches and verifying data for accuracy
• Maintain orderly filing systems and ensure documents are easily accessible
• Support the finance team with general administrative tasks
• Retrieve files and documentation for auditors or internal staff upon request
• Maintain confidentiality of sensitive financial information at all times Skills Data entry, Microsoft office, Typing, Filing, Scanning, Administrative support, Administrative assistance, Clerical, Administrative skills, Email, Customer service, Microsoft excel, Outlook, Administration Additional Skills & Qualifications
• 1-3 years of administrative experience
• Strong attention to detail and high level of accuracy
• Proficient typing and basic computer skills (Microsoft Office Suite)
• Ability to stay organized and manage repetitive tasks efficiently
• Dependable and able to meet deadlines
• Ability to work independently and with a team
• High school diploma or equivalent required Experience Level Expert Level Job Type & Location This is a Contract to Hire position based out of Frederick, MD.

Pay and Benefits The pay range for this position is $24.04 - $24.04/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Frederick,MD.

Application Deadline This position is anticipated to close on May 22, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.