Jr. Administrative Assistant

We are looking for a detail-oriented Jr. Administrative Assistant to join our team on a long-term contract basis in Fairfax, Virginia. In this role, you will handle invoicing and warranty coding for multiple dealerships, ensuring accuracy and compliance with company and manufacturer standards. This position requires excellent organizational skills, the ability to manage high-pressure situations, and strong communication abilities to collaborate effectively with team members.

Responsibilities:

• Prepare and finalize service invoices for multiple automotive dealerships, ensuring accuracy in labor and parts billing.
• Verify warranty labor costs and repairs, ensuring compliance with manufacturer guidelines and avoiding redundancies.
• Communicate with service managers, advisors, and technicians to ensure adherence to policies and procedures.
• Double-check ticket details, including hours and spelling, while accommodating any necessary changes.
• Access and compile reports from computer files as requested by supervisors.
• Maintain a neat appearance and organize the workspace efficiently.
• Manage a high-paced work environment with multiple moving parts, ensuring tasks are completed in a timely manner.
• Handle incoming calls from technicians and service advisors while juggling various priorities.
• Follow company procedures and standards to deliver high-quality administrative support.