Reception and Office Services Specialist

About us

Responsibilities:

• Greet and welcome visitors in a professional and friendly manner
• Answer and direct phone calls, take messages, and provide information to callers
• Manage incoming and outgoing mail, packages, and deliveries
• Maintain office supplies inventory and place orders as needed
• Assist with basic bookkeeping tasks
• Perform clerical duties such as filing, photocopying, scanning, and faxing
• Assist with proofreading documents for accuracy and completeness
• Reconciles select accounts monthly
• Ensures that all manufacturer accounts including warranty claims, rebates, interest, and co-op advertising accounts are current and accurate.
• Prepares sales tax reports in a timely, accurate manner
• Oversees collection of past due accounts
• Compiles information and prepares reports as requested by management and/or dealer principal
• Processes paperwork for new employees
• Keeps all manufacturer's catalogs and price lists updated
• Tracks customers through system for mailings, marketing, and other correspondence for sales department
• This position may require traveling between branch locations

Requirements:

• Previous experience as a receptionist or administrative assistant preferred
• Proficiency in using Microsoft for email communication, calendar management, and document editing
• Familiarity with phone systems and ability to handle multiple phone lines efficiently
• Strong organizational skills with the ability to prioritize tasks and manage time effectively
• Attention to detail and accuracy in data entry and proofreading tasks
• Excellent verbal and written communication skills
• Ability to work independently as well as part of a team in a fast-paced environment

Job Type:

Full-time Pay:

$19.00

• $24.

00 per hour

Benefits:

401(k) Dental insurance Employee discount Health insurance Life insurance Paid time off Vision insurance

Schedule:

8 hour shift Weekends as needed

Experience:

Microsoft Office:

1 year (Required)

Administrative:

1 year (Required) Ability to

Relocate:

Ellsworth, ME:

Relocate before starting work (Required)

Work Location:

In person