Office Assistant

We are looking for a dependable Office Assistant to support daily front-office operations in Portland, Maine. This Contract position is ideal for someone who enjoys creating an organized, welcoming environment while handling light administrative tasks and assisting visitors and staff throughout the day. The role requires a detail-oriented communicator with strong attention to detail, a service-oriented approach, and the flexibility to keep office spaces running smoothly during a contract coverage period.

Responsibilities:

Welcome visitors and respond to routine questions in a courteous, detail-oriented manner while helping maintain a positive office experience. Coordinate meeting room reservations and confirm shared spaces are ready for use throughout the day. Perform light administrative support such as answering calls, taking clear messages, and directing inquiries to the appropriate contact. Help keep common areas presentable by checking that chairs, counters, and shared surfaces remain clean, orderly, and well arranged. Assist with basic clerical tasks including document handling, scanning, and general office support as needed. Communicate promptly with onsite contacts regarding day-to-day needs, facility concerns, or questions that arise during coverage. Record accurate notes from calls or in-person requests to ensure follow-up information is passed to the right team member. Submit or help escalate routine office or meeting room issues, including comfort or maintenance concerns, through the appropriate channels. Previous experience in an office support, receptionist, or administrative assistant role. Strong customer service skills with a detail-oriented and approachable communication style. Careful attention to detail and commitment to maintaining an organized workspace. Ability to manage basic clerical duties such as scanning, document handling, and message taking. Dependable work habits with the ability to arrive on time and provide consistent onsite support. Comfort handling inbound calls and responding to requests with clarity and courtesy. Ability to work independently while remaining responsive to guidance from onsite contacts. TalentMatch ® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use and Privacy Notice .