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Administrative Assistant
Job
Confidential
South Portland, ME (In Person)
$45,760 Salary, Full-Time
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Job Description
Jackson & MacNichol is a family law firm that has been guiding clients through life's legal challenges for more than 40 years. We are passionate about helping people navigate difficult transitions with skill, compassion, and professionalism. We are seeking an entry-level Administrative Assistant to join our Mail & Reception Team. This is an excellent opportunity for someone beginning their career who is motivated to learn, enjoys working in a team environment, and takes pride in providing outstanding support. Our Core Values At Jackson & MacNichol, we look for team members who embody our values: Constant pursuit of excellence Compassion Decisiveness The Golden Rule—treating others as we wish to be treated Position Overview This is a full-time, onsite position responsible for supporting the daily flow of incoming and outgoing communications throughout the firm. The role involves handling a high volume of both paper and electronic mail while assisting with reception coverage as needed. Key Responsibilities Open, sort, scan, and distribute incoming mail and deliveries Process outgoing mail and packages accurately and efficiently Organize and manage electronic documents and correspondence Assist with data entry and administrative tasks assigned Provide overflow telephone coverage and direct calls appropriately Maintain confidentiality and professionalism when handling client information Support attorneys and staff with administrative projects as needed What We're Looking For The ideal candidate is: Reliable with strong attendance and punctuality Organized and detail-oriented Friendly, professional, and service-minded Able to remain calm under pressure A team player who enjoys helping others Capable of prioritizing tasks and meeting deadlines Eager to learn, grow, and take on new challenges No prior legal experience is required. We are willing to train the right candidate who demonstrates a strong work ethic, positive attitude, and willingness to learn. Who This Role Is Great For This role is ideal for a recent college graduate, someone new to the workforce, or anyone seeking an entry-level opportunity with room to grow. We're looking for a self-motivated, detail-oriented individual who enjoys being organized, meeting goals, and taking ownership of their work. If you thrive in a fast-paced environment, enjoy working independently, and are excited to build a long-term career with a growing company, we'd love to hear from you. Schedule Monday-Friday, 8:30 a.m. - 5:00 p.m.