High School Receptionist/Athletic Secretary

Qualifications:

High School Diploma; experience preferred Ability to operate a personal computer and related software Skills in human relations and communication Ability to plan and organize; good work habits Ability to effectively present information and respond to questions

High School Front Desk & Reception Duties:

Community and Staff Liaison:

Warmly greet visitors, answer and route incoming phone calls, take accurate messages, and distribute mail.

Administrative Support:

Type, prepare, distribute, and file correspondence, records, mailings, and building reports for principal and building needs.

Attendance & Truancy Tracking:

Oversee daily student attendance data, manage truancy tracking logs, and handle related school-to-home correspondence.

Student Record Maintenance:

Safely manage, organize, and archive high school student cumulative files and active record databases.

Weekly Health Reporting:

Prepare and submit required weekly communicable disease reports to designated public health and administrative authorities.

Student Support & Safety:

Provide appropriate first aid care and distribute medications in strict accordance with District policy.

Operational Support:

Process volunteer background checks according to District protocols. Orient substitute teachers to building layouts, schedules, and daily plans.

Office Efficiency:

Order and maintain office supplies, operate standard duplicating/office equipment, and manage the distribution of community and district flyers.

Athletic Department Support Event Coordination:

Contract sports officials and collaborate closely with the assignor for home contests to guarantee proper scheduling and event staffing.

Public Communication:

Update and maintain the athletic page of the school website; utilize specialized software programs and district social media accounts to keep the public promptly informed of scheduling changes.

Compliance & Administration:

Assist the Athletic Director with student-athlete academic and physical eligibility monitoring. Prepare coaching contracts and orient new coaches regarding Athletic Office paperwork requirements.

Financial Tracking:

Accurately handle gate receipts from athletic events and strictly follow established district procedures for depositing funds.

Confidential Assistance:

Maintain detailed athletic records and files, serving as a confidential administrative assistant to both the High School Principal and the Athletic Director.

Application Deadline:

Until Filled