Administrative Assistant

Administrative Assistant McNeal Professional Services, Inc. - 1.0 Detroit, MI Job Details Full-time | Contract $60,000 - $72,000 a year 3 hours ago Benefits Disability insurance Health insurance Dental insurance Vision insurance Life insurance Qualifications Microsoft Word Microsoft Excel Office activity coordination Microsoft Outlook Mail distribution Microsoft Office High school diploma or GED Mail management Microsoft Teams Customer support Mail processing Documentation Handling File organization Office record organization Full Job Description We are looking to place two (2) Administrative Assistants on a 3-year project at a Federal Agency headquartered in Detroit, MI. McNeal Professional Services, Inc. is a 25-year national Staffing Services firm. We offer a comprehensive benefits package that includes medical, dental, vision, STD, LTD, and Life Insurance. Join our great team today! If interested and available, please reply with an updated Word version of your .

Job Description:

1.

Administrative Operations Support:

Serves as primary of alternate point of contact for front office administrative operations. Greet and assist visitors, contractors, vendors, and employees in a professional manner. Answers, screens, and routes incoming telephone calls and correspondence. Maintains visitor logs and coordinates visitor access procedures in accordance with office policy. Monitors shared administrative mailboxes and routes requests to appropriate personnel. Maintains conference room readiness and assists with meeting coordination and logistical space management support activities. Provides general administrative and clerical support to administrative staff and management officials as required. Provides scheduling and coordination support for conference rooms, training rooms, and shared administrative spaces. Maintains facility calendars, coordinates reservations, and assists with ensuring spaces are properly prepared for meetings, training events, and operational activities. 2.

Facility and Logistics Support:

Coordinates and assists with a variety of facility support, maintenance, and office operations activities for

ATTORNEY

workspaces. Coordinates maintenance requests, vendor access, repair activities, and service calls with building management, GSA, contractors, and internal personnel. Assists with office moves, furniture relocation, workstation setup, reconfiguration of office spaces, and logistical support activities associated with personnel moves and organizational changes. Moves, assembles, adjusts, and arranges office furniture, equipment, supplies, and operational materials in support of office operations and workspace requirements. Conducts routine walkthroughs and inspections of office spaces, conference and storage rooms, and common areas to identify operational issues requiring corrective action or maintenance support. Conducts periodic inventories of office furniture, equipment, supplies, and administrative property to maintain accountability and operational readiness. Assists with identifying excess furniture, equipment, and materials for transfer, storage, or disposal in accordance with established policies. May serve as primary or alternate coordinator for Government-owned or leased fleet vehicles. Assists with scheduling maintenance, tracking vehicle usage, coordinating repairs and service appointments, maintaining vehicle records, and supporting compliance with applicable GSA and agency vehicle management requirements under the direction of supervisory personnel. 3.

Supply and Logistics Support:

Assists with the identification, tracking, receipt, storage, distribution, and inventory of office supplies, equipment, furniture, and operational materials necessary to support daily office operations. Receives and verifies deliveries of supplies, furniture, equipment, and other materials. Coordinates with procurement personnel, vendors, and supervisory staff regarding discrepancies, damaged items, incomplete shipments, or delivery issues. Maintains office supply rooms, storage areas, and operational inventory locations in an organized and functional manner. Tracks inventory levels and identifies operational supply requirements requiring replenishment or management attention. Provides information and logistical support to procurement personnel supervisory staff regarding supply and operational needs. Assist with property accountability activities including periodic inventories, tracking of assigned equipment, maintenance of inventory records, excess property identification, and preparation of items for disposal or transfer. Coordinates distribution and movement of supplies, furniture, equipment, and materials throughout office spaces and storage areas. 4.

Mail Processing:

Assists with the receipt, sorting, processing, distribution, and dispatch of incoming and outgoing mail and packages. Follows policy for mail and overnight mail for the District. 4.

Security and Access Coordination:

Assists with administrative security and access control activities including coordination of keys, access cards, visitor access, and related administrative functions. Supports office security procedures and assists with ensuring compliance with applicable facility access and security policies. Reports safety, security, and operational concerns to supervisory staff as appropriate. Performs other related duties as assigned.

KNOWLEDGE REQUIRED BY THE POSITION

Knowledge of administrative operations, facility support, logistics support, mail operations, supply support, records management, and customer service functions sufficient to support daily office operations. Knowledge of office administrative procedures, practices, and support service operations. Knowledge of office logistics, inventory accountability procedures, and operational support activities sufficient to support daily facility and administrative operations. Knowledge of records management and the ability to learn mail handling procedures. Knowledge of office automation systems and Microsoft Office Suite applications including Outlook, Word, Excel, and Teams. Skill in written communication sufficient to prepare correspondence, reports, inventories, tracking logs, and administrative documentation. Skill in oral communication sufficient to convey and obtain information from a wide range of people at the District level, Attorney, other federal agencies, and the public. Ability to provide professional customer service while exercising sound judgement and discretion. Ability to pass a Federal Security Background Check Required. US Citizens or Green Card Holders only.

Job Types:

Full-time, Contract Pay:

$60,000.00 - $72,000.00 per year

Education:

High school or equivalent (Required)

Experience:

Administrative:

2 years (Required) facility or logistics support: 1 year (Required) tracking and maintaining inventory: 1 year (Preferred) Microsoft Office and automation systems: 3 years (Required)

Work Location:

In person