Job Description
Administrative Clerk Ardelle Associates Detroit, MI Job Details Full-time | Contract $26.97 - $32.06 an hour 18 hours ago Benefits Health insurance Dental insurance Paid time off Vision insurance 401(k) matching Qualifications Microsoft Excel Copy machines Executive administrative support High school diploma or GED Driver's License Document viewing software Materials handling Full Job Description Ardelle is seeking an Administrative Clerk for the U.S. Attorney's Office (USAO) in Detroit, Michigan. Duties Greet and assist visitors, contractors, vendors, and employees in a professional manner. Answers, screens, and routes incoming telephone calls and correspondence. Maintains visitor logs and coordinates visitor access procedures in accordance with office policy. Monitors shared administrative mailboxes and routes requests to appropriate personnel. Maintains conference room readiness and assists with meeting coordination and logistical space management support activities. Provides general administrative and clerical support to administrative staff and management officials as required. Provides scheduling and coordination support for conference rooms, training rooms, and shared administrative spaces. Maintains facility calendars, coordinates reservations, and assists with ensuring spaces are properly prepared for meetings, training events, and operational activities. 1.
Facility and Logistics Support:
Coordinates and assists with a variety of facility support, maintenance, and office operations activities for USAO workspaces. Coordinates maintenance requests, vendor access, repair activities, and service calls with building management, GSA, contractors, and internal personnel. Assists with office moves, furniture relocation, workstation setup, reconfiguration of office spaces, and logistical support activities associated with personnel moves and organizational changes. Moves, assembles, adjusts, and arranges office furniture, equipment, supplies, and operational materials in support of office operations and workspace requirements. Conducts routine walkthroughs and inspections of office spaces, conference and storage rooms, and common areas to identify operational issues requiring corrective action or maintenance support. Conducts periodic inventories of office furniture, equipment, supplies, and administrative property to maintain accountability and operational readiness. Assists with identifying excess furniture, equipment, and materials for transfer, storage, or disposal in accordance with established policies. May serve as primary or alternate coordinator for Government-owned or leased fleet vehicles. Assists with scheduling maintenance, tracking vehicle usage, coordinating repairs and service appointments, maintaining vehicle records, and supporting compliance with applicable GSA and agency vehicle management requirements under the direction of supervisory personnel. 2 . Supply and Logistics Support:
Assists with the identification, tracking, receipt, storage, distribution, and inventory of office supplies, equipment, furniture, and operational materials necessary to support daily office operations. Receives and verifies deliveries of supplies, furniture, equipment, and other materials. Coordinates with procurement personnel, vendors, and supervisory staff regarding discrepancies, damaged items, incomplete shipments, or delivery issues. Maintains office supply rooms, storage areas, and operational inventory locations in an organized and functional manner. Tracks inventory levels and identifies operational supply requirements requiring replenishment or management attention. Provides information and logistical support to procurement personnel supervisory staff regarding supply and operational needs. Assist with property accountability activities including periodic inventories, tracking of assigned equipment, maintenance of inventory records, excess property identification, and preparation of items for disposal or transfer. Coordinates distribution and movement of supplies, furniture, equipment, and materials throughout office spaces and storage areas. 3. Mail Processing:
Assists with the receipt, sorting, processing, distribution, and dispatch of incoming and outgoing mail and packages. Follows policy for mail and overnight mail for the District. Monitors the use of overnight shipping services. 4.Security and Access Coordination :
Assists with administrative security and access control activities including coordination of keys, access cards, visitor access, and related administrative functions. Supports office security procedures and assists with ensuring compliance with applicable facility access and security policies. Reports safety, security, and operational concerns to supervisory staff as appropriate. Performs other related duties as assigned. KNOWLEDGE REQUIRED BY THE POSITIO
Administrative Services Clerk Basic Qualifications:
A High School Diploma or G.E.D. Must be a U.S. Citizen Must possess a valid State-Issued Driver's License The ability to pass a background investigation. Individuals selected for these positions are subject to a Department of Justice background investigation. 1-2 years minimum experience in administrative or legal setting. Good communication and organizational skills. Ability to delivery quality work under pressure and competing priorities. Knowledge of software used by the USAO-EDMI
(or the ability to learn) such as: Microsoft Office Suite § MS Word § MS Excel § MS PowerPoint § MS Outlook § MS Teams o Adobe Acrobat § Converting documents into Adobe PDF documents § Ability to learn and use the "Tools" option in Adobe Acrobat Capability to operate office technology, including but not limited to computers, fax machines, copier machines, and mail metering machines. Ability to multi-task assignments Job Types:
Contract, Full-time Pay:
$26.97 - $32.06 per hour Benefits:
401(k) matching Dental insurance Health insurance Paid time off Vision insurance Education:
High school or equivalent (Required) Experience:
administrative/Data Support:
2 years (Required) Legal:
1 year (Preferred) Work Location:
In person
