Administrative Assistant

Description We are looking for a detail-oriented Administrative Assistant to support election-related administrative operations in Michigan. This Long-term Contract position is ideal for someone who is organized, dependable, and comfortable handling high-volume clerical tasks in a fast-paced non-profit environment. The role will involve document preparation, record maintenance, data entry, and front-line assistance for voter inquiries while helping ensure materials are processed accurately and on schedule.

Responsibilities:

Organize and assemble election ballot materials for outgoing mailings, ensuring each package is accurate and ready for distribution. Prepare envelopes for mailing by addressing, labeling, and inserting required ballot documents with close attention to detail. Receive and unpack ballot shipments from city offices, then sort and stage materials for administrative processing. Maintain voter-related files by updating, storing, and organizing records in accordance with office procedures. Enter voter information into the voter file system with a high degree of accuracy and consistency. File master cards and voter identification documents so records remain accessible and up to date. Pack and arrange election supplies for distribution, supporting efficient preparation for upcoming activities. Respond to voter questions by phone or in person, providing clear and helpful assistance. Support general office administration, including clerical tasks and inbound call handling as needed. Requirements - Previous experience in administrative support, office coordination, or clerical work. Strong data entry skills with the ability to maintain accuracy when handling detailed information. Comfortable answering inbound calls and assisting the public with careful attention to detail. Ability to manage filing, document organization, and record maintenance efficiently. Capable of preparing mailings, handling paper-based materials, and completing repetitive tasks with care. Proficiency with basic office tools and standard administrative procedures. Strong organizational skills and the ability to prioritize multiple assignments in a busy environment. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .