Secretary (A) - Business Office Secretary

Monroe County Intermediate School District 1101 S. Raisinville Road Monroe, Michigan 48161-9047 Preparing today's students for tomorrow's world. www.monroeisd.us

POSITION POSTING

#5664

Posting Date:

March 24, 2026

Position Title:

Secretary A Location:

Business Office Reports To:

Assistant Superintendent for

Business and Administrative Services Salary/Benefits:

Starting hourly wage $20.84, as specified in the

MEA-ESPA

Agreement wage schedule. single medical, dental and vision benefits according to Master Agreement with the ESPA ; vacation benefit.

Available:

Immediately Schedule:

Full-time, full year position; 8:00 a.m. - 4:00 p.m. Probation 90

Working Day Probationary Period FLSA Status:

Non-Exempt Closing Date:

March 30, 2026, for internal candidates

Job Summary:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties:

Assist all Business Office staff with departmental purchasing, records retention schedules and documentation of departmental transactional processing. Process purchase orders for the district and assist with purchasing processes and vendors. Manage building use rental. Responsible for the following for the Food Service program: o Food service point of sale system, including annual maintenance of student accounts. o Daily lunch and breakfast reconciliation including online deposits. o Direct certification. o Monthly State reimbursement process, including Michigan Meals Program. o Public yearly notices in newspaper and district website. The Monroe County Intermediate School District does not discriminate on the basis of religion, race, color, national origin, sex, sexual orientation, gender identity or expression, disability, age, height, weight, marital status or familial status in its programs, activities or in employment. The following person has been designated to handle inquiries regarding the non-discrimination policies: Eric Feldman, Assistant Superintendent for Human Resources and Legal Counsel, 1101 S. Raisinville Road, Monroe Michigan 48161;

Telephone:

734.322.2640. Job Description Continued o Assist with the food service contract bid, when necessary. o Annual student balance review. o Eligibility of benefits processing (free/reduced program applications). o Attend Nutrition Program training and document with Food Service Director. Maintain liability insurance and file claims. Research and process property transfer requests. Assist with online payment system and processes for Infinite Campus School Store. Complete payroll for Business Office. Assist in the processing of payroll, including collecting timesheets and aggregating time for building and grounds and backing up the transportation department. Assist in child account audits as needed or requested. Prepare applicable audit schedules and reports. Maintain copy machines, fax machines and other office equipment. Responsible for updating departmental receipt spreadsheets after receipting revenue. Generate accounts receivable invoices. Maintain credit card expense documentation and use reports for monthly statement balancing. Act as main Vendor processor for adding, updating and verifying Vendor information. Act as a backup for the Business Office Secretary and Curriculum and Instructional Secretaries. Assist in preparing and publishing bids. Willingness to adjust hours to be available for meetings, activities, absences and special projects. Maintain regular, predictable in-person attendance. Follow work rules. Adhere to MCISD Board policies and guidelines. Carry out all other responsibilities as assigned.

Education:

Minimum of an associate degree, required, emphasis in Accounting, Business Administration, or related field, preferred.

Testing:

Prior to hire must successfully pass Microsoft Office Suite Normal User Test (Word, Excel).

Experience:

Minimum of two (2) years' secretarial experience in office setting and/or school setting, preferred. Experience with Powerschool eFinancePLUS and related modules. Experience with Infinite Campus, I.C. POS, School Store and related modules. The Monroe County Intermediate School District does not discriminate on the basis of religion, race, color, national origin, sex, sexual orientation, gender identity or expression, disability, age, height, weight, marital status or familial status in its programs, activities or in employment. The following person has been designated to handle inquiries regarding the non-discrimination policies: Eric Feldman, Assistant Superintendent for Human Resources and Legal Counsel, 1101 S. Raisinville Road, Monroe Michigan 48161;

Telephone:

734.322.2640. Job Description Continued

SKILLS/OTHER

Proficiency in Microsoft Office Suite. Demonstrated math and accounting proficiency (testing may be required). Excellent organizational skills. Flexibility and adaptability to a variety of tasks. Excellent communication skills, confidentiality, and customer service orientation. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. Ability to deal with problems involving several variables in standardized situations; and/or ability to solve practical problems and deal with a variety of variables where only limited standardization exists. Ability to effectively use common computer software such as word processing, database, spreadsheet, and presentation software. Ability to grasp position-specific software and hardware with minimal training. Note taking skills preferred. Demonstrated ability to make sound judgements regarding establishing and organizing work responsibilities and meeting deadlines. Demonstrated ability to take initiative and work with a variety of people in a team environment. Demonstrated ability to handle a wide variety of situations with public and staff with professionalism. Desire and ability to engage in continuing education and skills upgrading.

Criminal History Check:

Upon hire, employees of the Monroe County Intermediate School District are fingerprinted for a Michigan and FBI criminal history check. The processing fee of $42.00 is the responsibility of the applicant.

Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to reach with hands and arms. The employee frequently is required to stand, walk, sit and talk or hear. The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls; climb or balance; and stoop, kneel, crouch or crawl. The employee is frequently required to bend at the neck more than the average person. Specific vision abilities required by this job include close vision, and peripheral vision. The employee needs to be able to tell where a sound is coming from and hear in a noisy environment. The work environment characteristics described here are representative of those an The Monroe County Intermediate School District does not discriminate on the basis of religion, race, color, national origin, sex, sexual orientation, gender identity or expression, disability, age, height, weight, marital status or familial status in its programs, activities or in employment. The following person has been designated to handle inquiries regarding the non-discrimination policies: Eric Feldman, Assistant Superintendent for Human Resources and Legal Counsel, 1101 S. Raisinville Road, Monroe Michigan 48161;

Telephone:

734.322.2640. Job Description Continued employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities for perform the essential functions. The noise level in the work environment is loud and is a standard acceptable level for this environment. The employee must work with public and other staff, continuously meeting multiple demands from several people.

Application Procedure:

All interested applicants (internal and external) apply by clicking on the following link:

Contact Information:

Monroe County Intermediate School District Human Resources and Legal Department 1101 South Raisinville Road Monroe, Michigan 48161 (734) 322-2642 (Application Assistance) (734) 322-2640 (Questions about Postings) The Monroe County Intermediate School District does not discriminate on the basis of religion, race, color, national origin, sex, sexual orientation, gender identity or expression, disability, age, height, weight, marital status or familial status in its programs, activities or in employment. The following person has been designated to handle inquiries regarding the non-discrimination policies: Eric Feldman, Assistant Superintendent for Human Resources and Legal Counsel, 1101 S. Raisinville Road, Monroe Michigan 48161;

Telephone:

734.322.2640.