Office Assistant

Description We are looking for a dedicated Executive Assistant to join our team in Norton Shores, Michigan. This long-term contract position offers an opportunity to contribute to a variety of office tasks while supporting the sales team and maintaining efficient operations. If you are detail-oriented and thrive in a fast-paced environment, this role is ideal for you.

Responsibilities:

• Manage and organize files to ensure accurate record-keeping and easy retrieval.
• Provide administrative support to the sales team, including preparing documents and maintaining schedules.
• Handle marketing updates and ensure timely communication of changes.
• Perform receptionist duties, such as greeting visitors and answering inbound calls.
• Scan and digitize documents for efficient storage and access.
• Assist with general clerical tasks to maintain smooth office operations.
• Coordinate with team members to ensure deadlines and priorities are met.
• Address inquiries promptly and professionally to maintain positive relationships with clients and colleagues.
• Maintain a clean and organized workspace, fostering a productive environment.

Requirements + Concur use- if any for review of multiple expense reports per our policy + PowerPoint presentation creation + Financial acumen + Create Excel spreadsheet with formulas would be outstanding! + Coordinating and Booking schedules, hotels, cars, flights, meetings + Ability to work confidently for a President Proven experience in administrative duties, including handling inbound calls and greeting visitors.

• Proficiency in scanning and digitizing documents for electronic storage.
• Strong organizational skills to manage files and support multiple tasks efficiently.
• Excellent communication skills, both verbal and written, to interact with team members and clients.
• Ability to perform clerical tasks accurately and with attention to detail.
• Familiarity with office equipment and basic computer applications.
• Adaptability to handle a variety of responsibilities in a fast-paced setting.
• A proactive attitude and willingness to collaborate with others to achieve team goals.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .