Administrative Assistant

We are hiring an Administrative Assistant for our office south of Prior Lake, MN. The administrative assistant will wear many hats and be an integral member of the team. This person must be highly organized and detail-oriented to ensure the business operations run smoothly and efficiently. This is a great opportunity to assist the team with a diverse portfolio of projects and provide administrative support.

Responsibilities:

While this role must be flexible, adaptable and be comfortable jumping in where needed, the role does have some key responsibilities, these include, but are not limited to, the following: Prioritize and coordinate a variety of tasks related to design projects, maintaining an organized approach to handle multiple responsibilities simultaneously. Maintain accurate, precise, and up-to-date records of all communications, tasks, and design project-related documentation. Ensure that relevant information is effectively shared with team members and external partners as needed. Work autonomously on tasks and projects with limited supervision and minimal guidance. Adjust priorities and tasks based on the daily needs of the leader and the design projects at hand. Exhibit flexibility in taking on new and unexpected tasks with a positive attitude. Convey information clearly, timely, and professionally in all written and verbal communications. Answer and direct phone calls or take messages for appropriate parties. Draft, proofread, and edit correspondence, including emails to clients and vendors, with precision, ensuring clarity and professionalism in all communication materials. Review and verify all received products, packages, and documents for accuracy, completeness, condition, and adherence to standards. Maintain a well-organized workspace for the leader, ensuring that all necessary supplies, documents, and tools are readily available. Contribute to the continuous improvement of office processes and project management practices. Provide feedback and suggestions for enhancing efficiency and effectiveness.

Requirements:

High School Diploma, GED or equivalent. 3-5 years of experience providing administrative support. Advanced proficiency in Microsoft Office Suite, including Outlook, Teams, and Excel, with a focus on optimizing productivity and efficiency. Strong problem-solving skills and the ability to leverage technology to support project management and administrative tasks. Ability to make independent decisions daily, addressing the best way to handle specific tasks. Excellent communication and organizational skills, with a proven track record of managing and prioritizing multiple tasks and projects in a fast-paced environment. Exceptional focus on details and utilizing a proactive approach.

Job Type:

Full-time Pay:

From $50,000.00 per year

Work Location:

In person