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Sr. Administrative Assistant
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Robert Half
Minneapolis, MN (In Person)
Full-Time
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Job Description
Description We are looking for an experienced Sr. Administrative Assistant to provide high-level support to an HR team in Minneapolis, Minnesota. This Long-term Contract position focuses on reporting, data accuracy, and process coordination related to leave administration within a healthcare environment. The ideal candidate brings strong Excel capability, excellent communication, and the ability to balance analytical work with detailed manual data entry.
Responsibilities:
- Manage administrative support activities for the HR department, ensuring timely and accurate completion of reporting and documentation tasks.
- Extract claims-related information from state systems and validate records against original source materials to maintain data integrity.
- Record daily leave information updates and share status changes with intake and claims teams to support effective case tracking.
- Create and maintain PowerPoint materials that outline leave of absence workflows, procedures, and related process guidance.
- Use advanced Excel functions, including PivotTables and VLOOKUP, to organize data, analyze trends, and prepare recurring reports.
- Research discrepancies, investigate data issues, and help resolve reporting questions through careful review and analysis.
- Support leave administration efforts by handling detailed data entry tied to family and medical leave activities and HR policy requirements.
- Communicate proactively with internal stakeholders to provide updates, clarify information, and ensure smooth coordination across teams. Requirements
- 5+ years of administrative support experience, preferably in HR, healthcare, or a similarly regulated environment.
- Advanced Microsoft Excel skills, including hands-on experience with PivotTables, VLOOKUP, and data reconciliation.
- Proficiency in Microsoft PowerPoint for developing clear process documentation and presentation materials.
- Experience with high-volume data entry and document export/import activities requiring strong attention to detail.
- Knowledge of leave of absence administration, family and medical leave practices, or related HR policy areas.
- Strong analytical and research skills with the ability to identify inconsistencies and verify information accurately.
- Excellent written and verbal communication skills, along with a highly organized and proactive work style.