Secretary- Building/Department (2026-2027) District Wide

Secretary- Building/Department (2026-2027) District Wide Hazelwood School District District Wide - Florissant, Missouri This job is also posted in Hazelwood School District Job Details

Job ID:

5659030

Application Deadline:

Posted until filled

Re-Posted:

Apr 22, 2026 5:00 AM (UTC)

Starting Date:

To Be Determined Job Description

POSITION TITLE

Building/Department/Grade Level Secretary/Registrar

REPORTS TO

School Principal or Associate Principal

POSITION SUMMARY

Performs a wide variety of secretarial, clerical, and administrative duties while responding to the needs of students, parents, and school personnel. Provides essential front-office support to ensure efficient school operations. Positions may be 10.5-, 11-, or 12-month assignments.

FUNCTIONS OF THE JOB

Essential Functions Perform major clerical duties including typing correspondence, preparing reports, screening phone calls, greeting visitors, and coordinating meetings. Respond to inquiries and provide information and assistance to students, parents, staff, and the public. Register new students, including collecting required documentation, entering data into the student information system, and ensuring compliance with district and state requirements. Gather, track, and enter data needed to prepare and submit reports. Perform financial-related tasks such as assisting with budgets, payroll, billing, collections, deposits, and maintaining financial records. Develop and maintain schedules; coordinate logistics and provide administrative support for meetings and special events. Initiate and process purchase orders for supplies and equipment. Utilize technology systems to support daily operations, including student information systems and communication platforms. Perform other duties as assigned. Marginal Functions Assist other administrators or designated staff during absences or with special projects.

PHYSICAL / VISUAL DEMANDS

Requires sitting, walking, standing, speaking, hearing, and occasional stooping or crouching to access files. Requires clear vision at close range (20 inches or less) and distance (20 feet or more). Involves minimal physical effort, including lifting light items (1-5 lbs.) regularly and occasional lifting of up to 60 lbs. with assistance.

ENVIRONMENTAL CONDITIONS

Normal office environment.

POSITION QUALIFICATIONS

Knowledge:

Knowledge of administrative and secretarial practices, accounting procedures, and general office operations. Ability to operate office equipment and software, including systems requiring intermediate to advanced technical skills. Education equivalent to a high school diploma plus additional specialized training.

Experience:

1 to 5 years of relevant experience preferred.

SKILLS AND ABILITIES

Strong organizational and mathematical skills. Excellent interpersonal and communication skills; ability to interact effectively with individuals at all levels. Proficiency in Google Workspace (Gmail, Google Calendar, Drive, Docs, Sheets, Slides). Proficiency in Microsoft Office, including Excel and Word. Working knowledge of Zoom, Adobe, multi-line phone systems, and Infinite Campus (or similar student information systems).

EQUIPMENT USED

Personal computer and related software Multi-line phone system Copier, scanner, and fax machine

LICENSE / CERTIFICATION

None required.

ADDITIONAL INFORMATION

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws. "Commonly associated" is not intended to mean always or only. There are different experiences that suggest other ways or circumstances where reasonable changes or accommodation are appropriate. All activities, demands, conditions and requirements are linked to Essential Job Functions unless marked with an asterisk which denotes linkage only to marginal function(s) Equal Opportunity Employer Revised April 2026

Position Type:

Full-Time

Salary:

$17.48 to $29.27 Per Hour