Administrative Assistant

We are seeking a dependable, organized, and customer-focused Administrative Assistant to support two growing businesses: our health and wellness office and our professional bookkeeping services company. This position requires someone who is detail-oriented, comfortable multitasking, and able to work independently in a fast-paced environment while maintaining a positive and professional attitude with clients and team members.

Responsibilities Include:

Assisting customers with product orders and placing orders on their behalf Tracking shipments and following up on orders as needed Communicating with customers by phone and email Creating and sending invoices Preparing mailings and organizing outgoing correspondence Updating and maintaining inventory records Answering incoming business phone calls Scanning, organizing, and electronically filing documents Assisting a bookkeeping client by answering calls and responding to employee and customer text messages regarding scheduling and day-to-day operations Monitoring employee clock-ins and clock-outs for shifts Helping ensure all client schedules are filled and communicating any concerns or issues to management Providing general administrative support for both businesses

Desired Skills & Qualifications:

Strong phone and customer service skills Excellent organizational and multitasking abilities Self-starter with the ability to work independently Comfortable learning and using technology Familiarity with Google Drive and cloud-based systems Basic computer and office software skills Experience with VOIP phone systems is a plus Professional communication skills and attention to detail Ability to remain calm, professional, and solution-oriented when handling scheduling or operational issues This is an assistant/support role. The person in this position will help monitor operations, communicate concerns, and support management rather than being solely responsible for business operations. We are looking for someone who is reliable, proactive, and enjoys helping keep a business running smoothly while providing excellent service to clients.

Pay:

From $15.00 per hour

Work Location:

In person