District Office Administrative Assistant

District Office Administrative Assistant Pleasant Hope R-6 School District District Office - Pleasant Hope, Missouri This job is also posted in Pleasant Hope R-6 School District Job Details

Job ID:

5651205

Application Deadline:

Posted until filled

Posted:

Apr 16, 2026 5:00 AM (UTC)

Starting Date:

To Be Determined Job Description The Pleasant Hope R-6 School District has a position open for a District Office Administrative Assistant for the 2026-2027 school year.

POSITION

District Office Administrative Assistant

QUALIFICATIONS

Education:

High school graduate, preferred

Experience:

Appropriate experience for position

REPORTING RELATIONSHIPS

Reports to: Assistant Superintendent or Superintendent

TERMS OF EMPLOYMENT

191 days, hourly

FLSA STATUS

Non-exempt

POSITION SUMMARY

The Administrative Assistant is responsible for receiving and processing all purchase orders, ordering supplies, and ensuring all orders are complete. Greeting the public, training lunch cashiers & assisting with lunch point of sale issues.

POSITION RESPONSIBILITIES

Greet the public, answer phones, and ensure building security through door access Coordinate years of service gift/awards at the beginning of each school year E-verify new employees Enter new employee info. Into accounting software W-4 reporting, new employees SIS setup for school meals (beginning of year, form letters, etc.) Coordinate cashier training for all buildings (at least 2 staff in each building should be trained) Manage lunch charges/refunds for all schools, as needed Organize deposits for the district, issue receipts Organize the gate & concessions money bags for deposit Receive & print purchase orders online that are approved by principals. Fax/email orders, if needed. Enter invoice information into accounting software for bills to be paid. Get statements ready to pay, accounts payable duties & filing Match checks with proof & mail after approved for payment Print postage for all mail, all buildings Bank and post office courier on a daily basis School board election clerk-organize candidate filing, notarize documents & send to the appropriate people Submit school postings/advertisements to the newspaper, as directed Posts all legally required postings within the community (Board meeting agenda, tax rate hearing notice, bids, etc.) Maintain website updates, as needed Create the new year for the district & roll data over in the SIS Create the bi-annual bus rider count lists for the Assistant Superintendent Assist with Athletic Conference deposits, payments, and financial reports Assist with Athletic calendars, contracts, rosters, etc. Coordinate Facility Usage waiver forms, approval, fees, liability waivers, calendars, etc. Fulfill student record requests Maintains a regular filing system (at least monthly), and processes incoming correspondence Assist with coordination of All-District Events/Activities Sufficient health to perform the essential functions of the job All other duties as assigned by the Assistant Superintendent or Superintendent Salary Schedule and Employment Info.

Link:

https://www.phr6.org/page/district-employee-resources

Position Type:

Full-Time

Salary:

$15.20 to $23.20 Per Hour