Office Coordinator

Office Coordinator Care to Learn - 3.6 Springfield, MO Job Details Full-time $18 an hour 1 day ago Qualifications Record keeping Computer operation Google Workspace Customer relationship building Maintaining an organized workspace Guest relations Non-profit experience Vendor management Computer literacy Greeting customers Fundraising events Groundskeeping Event vendor coordination Customer inquiry handling Administrative experience Bachelor's degree Calendar management Updating inventory records Data entry Typing Clerical experience Productivity software Office management Clean workspace maintenance Communication skills Entry level File organization Time management Office experience Full Job Description

JOB TITLE

: Office Coordinator

FLSA STATUS

Hourly, Non-Exempt DATE:

Spring 2026

REPORTS TO:

Chief Operations Officer A coat. A meal. A pair of glasses. Simple things like these often stand between a child and their ability to learn. Care to Learn partners with Missouri school districts and community members to fill these gaps and to help keep students focused on what matters most: learning. You can help a child succeed.

PRIMARY PURPOSE OF THE JOB

The Office Coordinator plays a central role in creating a welcoming, organized, and efficient office environment while providing administrative and logistical support across the organization. This position ensures smooth day-to-day operations, delivers a high-quality experience for donors and visitors, and strengthens internal coordination across teams.

ESSENTIAL FUNCTIONS AND PERFORMANCE AREAS

Office & Facility Coordination Own daily office operations, including phones, supplies, deliveries, and overall workspace readiness Maintain a clean, organized, and functional office environment, including shared spaces and grounds Manage office supply inventory, ordering, and restocking Coordinate with IT vendors to maintain and troubleshoot office equipment and systems Front Desk & Donor Experience Serve as the first point of contact for visitors, donors, and partners Create a welcoming, professional, and mission-aligned experience for all guests Respond to routine inquiries and direct individuals to the appropriate staff Maintain strong familiarity with organizational programs and resources to confidently answer common questions Administrative Support Provide administrative support to Marketing, Chapter Services, and Operations teams Assist with scheduling, calendar coordination, and meeting preparation Maintain organized digital and physical filing systems Exercise judgment in prioritizing requests and handling day-to-day administrative needs Event & Logistics Support Support planning and execution of events, including fundraisers and conferences Coordinate logistics such as materials, setup, and vendor communication Provide on-site event support, including setup and teardown as needed Assist with post-event follow-up and documentation Inventory & Program Support Maintain organization and accuracy of inventory systems Track, restock, and monitor supplies to support program needs Coordinate donation sorting and distribution logistics Support basic data entry and updates related to inventory and program tracking General Administrative Duties Scan, file, and maintain organizational records Provide data entry and general administrative support Perform other duties as assigned to support organizational needs

KNOWLEDGE, SKILLS, AND ABILITIES

Strong organizational and time management skills with the ability to manage multiple priorities Customer-service mindset with strong interpersonal and relationship-building skills Attention to detail and commitment to accuracy Clear and professional verbal and written communication Proficiency in Google Workspace and Microsoft Office

EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS

Bachelor's degree preferred or equivalent professional experience Experience in an office or administrative role preferred Experience in a nonprofit or customer-facing role is a plus

PHYSICAL CONTEXT AND WORK ENVIRONMENT

Physical Requirements and Percentage of Work Time Spent on

Activity Seeing:

Must be able to see to read documents/reports and use computer. 75-100%

Hearing:

Must be able to hear well enough to communicate with staff, donors, vendors, and general public. 75-100%

Sitting:

Must be able to sit for long periods of time. 50-74%

Standing/Walking:

Must be able to move about the work area. 50-74%

Climbing/Stooping/Kneeling:

Must be able to stoop or kneel to pick up items off the floor. 50-74%

Lifting/Pulling/Pushing:

Must be able to lift 20 pounds with or without reasonable assistance. 50-74%

Grasping/Feeling:

Must be able to type, handle documents, and use equipment and electronic devices. 75-100%

WORKING CONDITIONS

Normal working conditions in an office or school environment, absent extreme factors. The statements herein are intended to describe the general nature and level of work being performed but are not to be seen as a complete list of responsibilities, duties, and skills required of personnel so classified. Also, they do not establish a contract for employment and are subject to change at the discretion of the employer. About Care to Learn Founded in 2008, Care to Learn exists to meet children's emergent health, hunger, and hygiene needs so they can succeed in school. To date, Care to Learn has met over 4,600,000+ health, hunger, and hygiene needs of Missouri students. Headquartered in Springfield, MO, Care to Learn serves a population of 130,000+ students in 55+ school districts. The Care to Learn team is guided by our core values: servant-hearted, enthusiastic, striving for excellence, and constantly innovating. We are passionate and highly driven professionals excited to further the Care to Learn mission by positively impacting the communities we serve.