Administrative Assistant

Job Posting:

Administrative Assistant - Medical Clinic PainStop Spine Clinic is a premier healthcare facility focused on comprehensive spine care and preventative pain management. We deliver patient-centered treatment using advanced diagnostics and innovative care solutions in a professional and compassionate environment. We are hiring a motivated and detail-oriented Administrative Assistant to support our Medical Provider and clinical team. This entry-level position is ideal for someone with an associate's degree , strong analytical thinking , and an eager-to-learn attitude . Key Responsibilities Assist the provider with scheduling, documentation, and patient coordination throughout the clinical day. Communicate with patients regarding appointments, follow-ups, and treatment instructions in a clear and respectful manner. Learn and accurately maintain electronic health records (EHR) and clinic documentation under guidance. Make outbound phone calls and complete follow-up tasks with staff and patients in a timely manner. Support efficient clinic flow by anticipating provider needs and ensuring timely follow-through on tasks. Handle sensitive patient information with professionalism and in accordance with HIPAA standards. Collaborate with medical team and clinical team members to solve problems and improve patient experience. Be open to training, coaching, and learning new tools and processes quickly. Self-starter with a strong memory, able to multitask effectively, and adaptable to changing priorities. Required Qualifications Associate's degree or higher preferred (health, science, or business-related fields a plus). Proficient typing skills (minimum 40 WPM). Strong written and verbal communication skills. High attention to detail with an excellent ability to stay organized and maintain order. Analytical thinker who can follow processes and solve problems logically. Willingness to learn new systems (EHR, clinic procedures, medical terminology). Comfortable working both independently and as part of a team. Demonstrated professionalism, reliability, and a positive attitude. Strong problem-solving skills. Preferred Attributes Interest in healthcare, patient care, or clinical operations. Previous volunteer, internship, or part-time experience in a medical or professional setting (not required). Curious, humble, and responsive to feedback. Quick learner with strong time management skills. Trustworthy, organized, and self motivated. Physical & Other Requirements Able to sit, stand, or walk for extended periods. Ability to lift and carry up to 30 pounds occasionally. Valid driver's license and reliable transportation for occasional clinic-related errands. Must pass a background check and drug screening. Willing to carry a business phone for some after-hours communication, if needed. If you're looking to grow your career in a professional medical setting and thrive in a role that supports patients and providers alike, we'd love to hear from you. PainStop Spine Clinic, LLC is an equal opportunities employer.

Pay:

$14.00 - $17.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person