Administrative Assistant

What We're Looking For:

Michael Baker is seeking an Administrative Assistant to join the team in Ocean Springs, MS! In this role, you'll be an essential part of the team—serving as the first point of contact for visitors and helping keep daily operations running smoothly. You'll partner closely with the Office Executive and engineering professionals, playing a key role in supporting project delivery, coordinating office activities, and helping create a welcoming and efficient work environment.

What You'll Do:

Create a positive first impression by welcoming visitors and managing incoming calls with professionalism and courtesy Provide day-to-day administrative support to office leadership and technical staff Prepare and format meeting minutes, reports, subconsultant agreements, and other project documentation Review and process vendor invoices before submitting to AP/AR Coordinate travel arrangements and assist with expense reporting Schedule and organize meetings, including Teams video conferencing Support the preparation, editing, printing, and assembly of reports and proposal materials Manage incoming/outgoing mail, deliveries, and courier packages Maintain office organization, including supplies, common areas, and general upkeep Order and track office and field supplies Assist with company vehicle records and mileage tracking What You Need to

Succeed:

High school diploma with 4+ years of administrative support experience Strong communication skills, both written and verbal, with a polished and professional presence Highly organized, detail-oriented, and able to manage multiple priorities effectively Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, PowerPoint) Ability to quickly learn internal systems, processes, and company services A proactive, team-oriented mindset with a willingness to jump in where needed Experience in the Architecture, Engineering, or Construction (AEC) industry is a plus

Compensation:

The approximate compensation range for this position is $23/hr - $32/hr. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skillset, and physical work location.