Office Coordinator

About Us At Luna Properties, LLC, we know that a great team backs success. That's why we invest in our team members in career development, ongoing training programs, competitive compensation, benefits, and incentive programs. We are looking for our next team player who wants to learn and advance in the industry. Joining our team means signing on to a dynamic experience with the opportunity for professional growth, building a network of great colleagues, and exploring new ideas in a company where the culture of our people comes first. Luna Properties, LLC is a property management company in Bozeman, Montana. We have been serving our community since 2005. Our company focuses on investment property rentals from single-family owned to multifamily apartments. For more information, please visit our website www.lunaproperties.biz. Overview We are looking for an Office Coordinator to join our team at Luna Properties, LLC. As the Office Coordinator, you will play a vital role in ensuring the smooth operations of our main office. Responsibilities

• Serve as the first point of contact for tenants, owners, vendors, and prospects—both in person and by phone/email.
• Answer and route incoming calls, take messages, and respond to general inquiries about properties and services.
• Greet office visitors and ensure they are directed to the appropriate team member.
• Distribute move-in packets as necessary.
• Assist with scheduling appointments for property tours and responding to guest cards and website chats.
• Maintain a clean, organized, and professional front desk area and conference room.
• Support leasing and property management staff with clerical tasks such as data entry, filing, bill scanning, and move-in packet prep.
• Provide general administrative support, including mail distribution, cert mail and office supply tracking.
• Manage office and operational supply ordering, including Amazon purchases and inventory replenishment for office, maintenance, and property management needs.
• Uphold confidentiality and professionalism when dealing with sensitive resident or client information.

DESIRED EXPERIENCE/KNOWLEDGE/ABILITIES

Demonstrate ability to manage multiple tasks daily Superior written and verbal communication skills and negotiation skills Extremely computer literate with a knack for technology Results-oriented with the ability to balance all business considerations Strong problem-solving skills and analytical abilities

BENEFITS

Personalized Health Care Company-sponsored Medical, Dental, and Vision plans, plus access to an Employee Assistance Program (EAP) for additional support. Financial Benefits Competitive compensation with performance-based incentives, a matching Simple IRA (after 2 years), Flexible Spending Accounts (FSA), Health Savings Accounts (HSA), and a housing stipend for eligible employees. Social Wellness Enjoy 40 hours of Paid Time Off, plus paid holidays, and flexible work hours to support work-life balance. Career Development Ongoing learning opportunities including training programs, certification reimbursement, and clear paths for internal advancement.

Job Type:

Full-time Pay:

$20.00 - $22.00 per hour

Benefits:

Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Health savings account Paid time off Vision insurance

Experience:

Front desk: 1 year (Preferred)

Work Location:

In person